Budgeting Guidelines

The purpose of this website is to provide guidance and information on budgets for the University’s sponsored projects. Please click on the links found in the left hand menu for detailed explanations regarding each of the costs categories listed therein. You can also contact the Sponsored Programs Office via phone at: 919-515-2444, or via email at: sps@ncsu.edu for further assistance.


Sponsored Project Budgets Defined

A sponsored project budget is an estimated financial representation of the proposal’s statement of work. Consequently, a proposal’s budget should demonstrate how the University will achieve the project’s objectives with an appropriate amount of resources. A budget should also demonstrate that the University’s costs are fair and reasonable. When submitted, a budget represents the University’s best estimate for the project’s costs. If awarded, NCSU will be required to adhere to the budget’s structure for the life of the project. Therefore, NCSU must strive to make its budgets as accurate and complete as possible prior to submission. Once awarded, the University may seek a sponsor’s prior approval to revise a budget. However, there are no guarantees that changes will be approved or allowed.

Note: If the sponsor does not require a budget, we will still need to create an internal budget so that Contracts and Grants (C&G) can set up the account.