FAQs

Where do I send my application?

All applications are submitted through NC State’s eIRB system.

If you need technical assistance with the eIRB system, please call 1.919.515.4514 and if you have questions about your IRB application, please call 1.919.515.8754.

Who should I contact with questions?

Direct your questions to the IRB Coordinator preferably by e-mailing irb-coordinator@ncsu.edu or by phone at (919)515-4514.

How long does the review process take?

Depending on the type of review (NC State has adopted three types of review, Administrative, Expedited and Full-Board depending on risk to subjects, composition of subject population and other factors) the review and approval process can take between 1 and 6 weeks. Thorough preparation and planning on your part, as well as engagement of the IRB office early in the application process will ensure an efficient process.

Can I begin my study without IRB approval?

The short answer is NO! However, NC State will allow for the acceptance of a sponsored agreement and the establishment of an account number understanding th at this may be necessary to begin the initial development of a human subject protocol necessary to submit for review and approval by the IRB. Understand, under no uncertain terms is an investigator or members of the investigative team allowed to commenc e with human subject research, including recruitment or initial advertisement, without the express permission and authorization granted by the IRB.

How can I take Human Subject Ethics Training?

Collaborative Institutional Training Initiative (CITI) is a free, comprehensive ethics training program for researchers conducting research with human subjects.

Can I submit a proposal without IRB approval?

Yes, provided the sponsor allows it under a Just In Time (JIT) process. This means that the IRB approval does not need to be obtained unless the project is funded. This process does not relieve the investigator from the responsibility to secure IRB approval prior to commencing any human subject re search, including recruiting of subjects or initial advertisement.

What is Non-Compliance?

The research procedures and materials approved by the IRB are what you are expected to do when conducting your research. Any unapproved departure from your approved IRB protocol results in non-compliance. Non-compliance has many different consequences, but can result in your being prevented from using data that were collected outside of IRB approval, or require reporting to the federal government. Most importantly, any departure from your approved IRB protocol that INCREASES RISK TO PARTICIPANTS, without IRB approval, results in serious non-compliance that must be immediately addressed and reported to the federal government.

What is NCSU’s Federalwide Assurance (FWA) and IRB registrationNumber?

  • IRB Registration #: 00000330
  • Federalwide Assurance (FWA) #: 00003429

What is the difference between Anonymous and Confidential?

Anonymous: There is no possible way for you (the researcher) or anyone on your research team to connect participant responses and information to their actual identity. If you as the research team can’t connect responses and information to participants, than no one else should be able to either.

Confidential: All participants are identifiable only to the research team and the research team has taken appropriate measures to protect participants’ identities in all data collection, management, storage, and publications.

What is Qualtrics?

NCSU has a license for the use of Qualtrics so it is free for you to use. It is more reliable, more secure, and seemingly more legitimate for your participants than all other survey tools available

I am not affiliated with NCSU but I want to access participants at your school. What should I do?

At NC State we are actively working to minimize survey fatigue on our students/faculty/staff, and therefore are carefully considering whether or not to grant such permission to researchers from outside the University.

Please contact Dr. Nancy Whelchel, Chair of the NC State Survey Advisor Committee to provide more information about your project. You should include the following information/materials. (Note: please do not simply send a full copy of your IRB proposal, but rather directly respond to each of the requests below.)

  • Your name, title, and the institution or organization with which you are affiliated
  • Proof of IRB approval from your home institution
  • A brief summary of your project
  • Whether the survey is part of a funded grant, for a dissertation or Master’s thesis, or something else (please describe)
  • A brief statement about why it is important that NC State students, faculty and/or staff participate; and how we, as an institution, might benefit by participating.
  • The name, title, and department of someone at NC State, if anyone, who is connected with or aware of your project (e.g., someone who might be supportive of or could benefit from your efforts)
  • Who at NC State you want to include in your survey population. Be as specific as possible (e.g., all graduating seniors, tenured faculty in the Humanities, Hispanic graduate students)
  • How and when you plan on administering the survey
  • What assistance you will be requesting from NC State in identifying survey population members, and/or in administering the survey (e.g., sending email invitations)
  • A statement about how you are protecting confidentiality of respondents
  • Copies of any recruitment materials and/or survey announcements

After receiving your materials Dr. Whelchel will contact you for further information or to discuss the possibility of you administering your survey at NC State. If you have any questions in the meantime, please contact Dr. Whelchel at nancy_whelchel@ncsu.edu or (919)515-4184.