SPA and Graduate Assistants Paid from Ledger

5 Funds Must Complete a COI

As you know, all EPA Faculty and Professional employees have been required to file an annual Conflict of Interest form for many years. The reason for disclosure is to ensure that certain financial relationships of these employees do not compromise their objectivity in making decisions on behalf of the institution and in proposing, conducting and reporting project results. Federal regulations [1] and our own conflicts of interest policy [2], however, require that all employees disclose possible conflicts of interest when they are involved in proposing, conducting and reporting project results, regardless of their classification. In response to recent audits, federal assessments, and to ensure compliance with these regulations and policies, those Graduate Assistants and SPA employees paid in whole or in part from ledger 5 funds must complete an annual Conflict of Interest disclosure statement. As such, prior to August 15, 2007, all such employees must use the online disclosure system.

Completion of the disclosure takes between 2 and 15 minutes depending on whether or not you have any significant financial relationships requiring disclosure as prompted by the questions presented to you in the system itself.

If you experience problems with the COI system, you should submit an online information request or call the help desk at 919-515-4267.

  1. Selected Federal Regulations:
    1. 42 CFR §50.603 of Subpart F: “Investigator means the principal investigator and any other person who is responsible for the design, conduct, or reporting of research [], or proposed for such funding.
    2. 42 CFR §50.604(a) of Subpart F: “(c)(1) Require that by the time an application is submitted [that] each Investigator who is planning to participate in the [funded] research has submitted to the designated official(s) a listing of his/her known Significant Financial Interests (and those of his/her spouse and dependent children)”
  2. NC State University Policy: 01.25.01 §2.2, et.seq.: The [policy] also applies to any individual, regardless of employment type or status, involved in federally funded research including the design, conduct or reporting of such research. A selective sampling of individuals anticipated to be subject to the [policy] under this section include State Personnel Act (SPA) employees, students, visiting scientists or scholars, or trainees.

Note: Only SPA and GA employees paid from ledger 5 funds are required to file a COI disclosure. If you are not paid from a ledger 5 fund you do not file a COI disclosure.