External Professional Activities for Pay Notice of Intent (NOI) Online Help
If you have a question that is not answered in this documentation, call 919-515-4267 or submit an online information request.
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Log into NOI
using your Unity (EOS) id and your Unity password.
- If you receive an error message, double check your Unity ID and make certain you are using your Unity password and try again.
- If you still receive an error message call 515-4267 or 515-2444 immediately. Alternatively, you can submit an online information request.
Why do I have to do this?
Engaging in external professional activities for pay is a privilege of serving in an EPA Professional or Faculty position. Board of Governor’s policy and NC State University regulation requires the prior-notification and approval by your supervisor (department head, dean, etc.).
What should I include on my notice of intent?
The notice of intent system will guide you to provide information necessary for your department head to consider and approve your external professional activities. Generally, however, you must inform your supervisor of:
- The name and address of the entity with whom you will engage in external professional activities for pay.
- The nature of the activities in which you will engage for the entity.
- Any and all duties you will miss, if any. If you will not miss any duties, then enter none in both blocks on the duties screens. If you are going to miss a duty, enter the duty you will miss and then enter the arrangements you’ve made to cover the missed duties. For example, if you are scheduled to teach on the day of your external professional activity then prior to submitting the notice of intent, you must outline a reasonable arrangement to cover the missed class such as identifying a post-doc or senior graduate student to handle the class that day.
- To the extent you will use any university resources, you must disclose those resources in your notice of intent. Nothing more than incidental use of your office space and your personal computer are generally allowable uses of university resources without a separate facilities use contract.
- If the entity with which you are engaging in external professional activities is also engaged in a business relationship with the university (such as sponsors research or provides other goods or services) in which you have a possible role in selecting or supervising those who select that enities sponsored research funds, goods or services then you must also update your Conflict of Interest disclosure prior to submitting your notice of intent or certify that your current Conflict of Interest is complete and proper.
What happens when I initiate routing?
Once you initiate routing, you will need to approve your NOI. You will see the approve button at the bottom of your disclosure after you initiate routing. Once you approve the disclosure, it will be forwarded to your department head or the next level administrator to whom you report.
How will I know my NOI is routing and/or approved
Unless you have requested your access profile be modified to not send e-mail messages, you will receive a message at every level of review (usually just one or two administrators above) one of which will be the finalization of your NOI.
Do I need to update my Conflict of Interest form?
If the firm you propose to engage in external professional activities for pay is a private company you need to disclose, via the Conflict of Interest disclosure form the nature of your relationship. The COI disclosure
includes disclosing those relationships wherein you have a significant financial interest (defined as any ownership interest greater than $10,000 or indepedentent of the value of the ownership position, you collectively
own more than 5% of the outstanding equity of an entity) or where you receive or anticipate receiving for the current academic year (beginning on 08/16/XXXX and ending on 08/15/XXXY) more than $10,000 in compensation
of any kind.
Can I have an ATA (Analysis and Testing Agreement) with a firm with which I am engaged in external professional activities for pay?
Technically speaking, NO. The rules that governing Analysis and Testing Agreements clearly state the
the ATA is appropriate for work performed and where indivuals involved:
- ‘[DOES NOT] have any research component.’
- ‘SHALL NOT work as a consultant for the same sponsor for the purpose
of interpreting or analyzing the data delivered under the ATA. Avoidance
of such situations shall be handled under the university’s conflict of
interest policy and with the use of an appropriate management plan
developed by the individual and approval by the department head and dean
of the college.’
Conceivably, it does not appear possible to “firewall” your external professional
activities for pay engagement with a firm that is conducting business with a service center in which you are a principal (director, employee, participant, student or other affiliation). However, each case must be
carefully considered by the department head and dean.