T-SPA: Course Information

To Register: Log in to MyPack Portal>Employee Self Service>Learning and Development>Request Training Enrollment.

You must register directly through the E-Learning system as described below. If your College or Department Training Coordinator enrolls you directly, we may have to cancel your enrollment if it exceeds the class maximum or bypasses others on a waiting list. Please ask your Training Coordinator to contact us with any questions.

Personnel from SPARCS and C&G will be facilitating these sessions.


Introduction to Sponsored Projects Administration

  • Course Number: SPA101
  • Dates/Times for 2014:
    • Mar. 20, 2014, 8:30am-12:30pm, Admin. Services III, Rooms 124 A&B
    • June 26, 2014, 12:30-4:30pm, Admin. Services III, Rooms 124 A&B
    • July 24, 2014, 12:30-4:30pm, Admin. Services III, Rooms 124 A&B
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New to NC State or new to sponsored projects? Or do you just want to better understand the research enterprise here at NC State?  This course will help you navigate the world of research administration, providing an overview of offices, processes, and systems. Without expecting detailed job task training, you should leave the class with some useful references including contacts, web sites, online guides and tools, systems and user guide links, as well as other tools and references related to the project lifecycle of  proposal development, award management, and closeout.

Proposal Development

  • Course Number: SPAPDV
  • Dates/Times for 2014:
    • Feb. 20, 2014, 10am-12:00pm; Admin. Services III, Rooms 124 A&B
    • Aug. 21, 2014, 10am-12:30pm; Admin. Services III, Rooms 124 A&B
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Proposal Development is a term we hear a lot, but what does it really mean, more specifically, what does it mean for the research administrator?  This course will delve deeper into proposal development with a focus on how research administrators can support and assist faculty members in the process.  Topics include: identifying funding sources, how to read and interpret the expectations in an RFP, contributing to the proposal development process, an introduction to the budget and budget justification, and guiding faculty through online submission systems. Additionally the course will explore how research administrators can provide customer service in the context of proposal development.  If you are looking for more ways that you can add value to the research enterprise at NC State while expanding your proposal development skill set and experience this course is for you.

Budgets & Budget Development

  • Course Number: SPABUD
  • Dates/Times for 2014:
    • March 14, 2014, 8:30-11:30am, Admin Services III, Rooms 124 A&B
    • June 5, 2014, 8:30-11:30am, Admin. Services III, Room 101
    • Another session will be announced soon – Fall 2014 – keep checking back
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The goals of this class are to:

  1. define and describe a budget and a budget justification
  2. discuss the function of a budget and a budget justification in a proposal and in an awarded project
  3. provide instruction on the major cost categories of a budget
  4. discuss how sponsored project budgets are managed on campus during the life of an award
  5. provide participants with a hands-on opportunity to create a budget in a computer lab setting
  6. provide participants the opportunity to ask specific budget questions throughout the session

SPARCS Internal and External Systems

  • Course Number: SPASYS
  • Dates/Times: 2014:
    • April 25, 2014, 2:30-4:30pm, Admin Services III, Training Rooms 124 A&B
    • Oct. 17, 2014, 2:30-4:30pm, Admin Services III, Training Rooms 124 A&B
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This session will examine the Federal government’s systems for proposal preparation and submission, primarily grants.gov, and other commonly used sponsor systems.  Then we will turn to NCSU’s proposal and award systems.  PINS tracks the proposal from initial development, through the internal approval process, to submission.  RADAR is used to manage the submitted proposal through contract negotiation and award.  If time permits, we will take a look at some other NCSU systems which assist with regulatory compliance.

Human Subjects and the IRB

  • Course Number: SPAIRB
  • Dates/Times in 2014:
    • Jan. 16, 2014, 10:30am – noon, Admin. Services III, Room 101
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Course will cover a brief history leading up to the creation of the regulations regarding the protection of human subjects, intended to provide background and foundational theory for human subject protection. Institutional requirements will be discussed, with a focus on the structure of the IRB system, and how to recognize when IRB approval may be necessary.  A brief overview of the IRB process with also be provided.  Case studies will be discussed.

Animal Care and Use and the IACUC

  • Course Number: SPAACU
  • Dates/Times in 2014:
    • Aug. 7, 2014, 11:00am – 12:00pm, Admin. Services III, Room 101
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There are multiple levels of compliance with regard to the use of animals in research and teaching.  The animal subjects presentation will show you why the University must comply with federal regulations and policies on the use of animals.  This is an important facet of research administration that relates directly to the grant application process and funding agency reporting for projects that involve the use of animal subjects.

Technology Transfer

  • Course Number: SPAOTT
  • Dates/Times for 2014: May 15, 2014, 10:30am-12:00pm, Admin. Services III, Room 101
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This session will review the agreements that OTT negotiates and executes, such as material transfer agreements, confidentiality agreements and others, in support of the NCSU research mission.  We will also discuss the disclosure of new intellectual property to NCSU and OTT’s program of technology commercialization. At the end of the session you will have a full understanding of OTT’s role in supporting NCSU research pre-, during and post-award.

Export Controls and Operational Security

  • Course Number: SPAEXP
  • Dates/Times for 2014:
    • May 29, 2014 (Revised Date), 10:00-11:30am, Admin. Services III, Room 101
    • Nov. 13, 2014, 10:00-11:30am, Admin. Services III, Room 101
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When most of us think of “Exports”, we envision merchandise being shipped overseas; but it’s much, much more.  NC State actually exports a great deal every single day.  Some exports are restricted under Federal regulations with severe criminal and civil penalties for violations.   In this course, we will identify what exports are controlled and how you can protect yourself and the university from export control violations.

Conflicts of Interest and Commitment – COI and NOI

  • Course Number: SPACOI
  • Dates/Times for 2014:
    • June 12, 2014, 3:00 – 4:30pm, Admin. Services III, Training Rooms 124 A&B
    • Dec. 10, 2014, 3:00-4:30pm, Admin. Services III, Training Rooms 124 A&B
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What is conflict of interest and commitment and why do you need to understand it? The COI and NOI session will explain the concepts of conflict of interest and commitment. It will provide definitions, provide explanation of the federal regulations, plus the NC State and Board of Governors policies. This course will outline the university’s and the researcher’s responsibilities and explain our review and management processes. Also, the COI and NOI systems will be demonstrated.

Environmental Health & Safety / Lab Safety

  • Course Number: SPAEHS
  • Dates/Times for 2014:
    • March 7, 2014, 10:30am-12:00pm, Admin. Services III, Room 101
    • Sept. 4, 2014, 10:30am-12:00pm, Admin. Services III, Room 101


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The purpose of NC State’s safety programs is to provide employees with a safe and healthy work environment. Our goals are to develop a safety consciousness among employees and others engaged in work for NCSU, to reduce accidents and occupational illnesses to a minimum, identify and control safety, public health and environmental hazards, and work constructively with government agencies and others to develop laws, regulations, and standards to protect public health, safety, and the environment.  This course is intended to review compliance activities, including biological, chemical, radiological, physical and general safety, associated with academics and research at our institution.

Research Integrity and Ethics

  • Course Number: SPARIE
  • Dates/Times in 2014: 
  • April 17, 2014, 11am – noon, Admin. Services III, Room 101


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Course will cover the importance of integrity in research and the basic definitions of research misconduct.  Federal regulations regarding research misconduct will be covered, as well as institutional responsibilities.  Individual professional obligations will also be covered.  The process following a research misconduct allegation will be outlined.  Case studies will be discussed.


New Award Review

  • Course Number: SPAAWD
  • Dates/Times in 2014:
    • March 21, 2014, 8:30-11:30am, Admin. Services III, Rooms 124 A&B
    • April 4, 2014,  8:30-11:30am, Admin. Services III, Rooms 124 A&B
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Reviewing new awards thoroughly and setting up files and system information correctly leads to a smoother ride through the life of a project as well as more problem-free and timely invoicing. Join the experts to learn more about setting up and monitoring your awards to ensure that deliverables are met.

TEARS & Cost Share

  • Course Number: SPATEA
  • To Be Announced
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Many of the sponsored research projects awarded to the university include cost sharing of some type. This course discusses the different types of cost sharing, myths surrounding cost sharing commitments, and the federal regulations on cost sharing contained in OMB Circular A-110. You will also learn about cost sharing funding sources and the impact of cost sharing to the university’s F&A cost rate, as well as the roles and responsibilities of the university business offices and the Office of Contracts and Grants in monitoring and documenting cost sharing commitments. The bulk of our cost sharing is in the form of effort (work performed by employees on sponsored projects that are not paid by the sponsor, i.e., the salary is funded by the University or by some other funding source).The second half of this course will familiarize you with The Employee Activity Reporting System (TEARS). We will discuss cost sharing set-ups, and the different types of cost sharing reports that can be generated in the TEARS System.

Compliance & Cost Accounting Standards

  • Course Number: SPACAS
  • To Be Announced
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This course delves into the details of post award administrative compliance. We will discuss the roles and responsibilities of the Office of Contracts and Grants and the university business offices to ensure that we maintain a level of compliance to avoid potential audit findings. You will learn about the pre-audit function associated with sponsored project administration, the definitions of the different types of costs, and compliance issues. We will also discuss the sources of guidance for sponsored project compliance: Federal OMB Circular A-21 and A-110, Disclosure Statement (DS-2), Cost Accounting Standards (CAS), NCSU Administrative Policies and Procedures, and Agency Guidelines.

Managing Closeouts

  • Course Number: SPACLO
  • Dates/Times for 2014:
    • March 13, 2014, 8:30am – 12:30pm, Admin. Services III, Rooms 124 A&B
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This course focuses on the Closeout process as a whole rather than Closeout System training. Participants will join the experts on a guided tour of the procedures and actions required to set up, track, and monitor award expenditures followed by successful and timely final closeout submissions and college clean-up. You will also view system demos, receive tips and guidance on “sticky issues” and calculations, as well as references to use back on the job.