{"id":13212,"date":"2023-12-14T09:56:57","date_gmt":"2023-12-14T14:56:57","guid":{"rendered":"https:\/\/research.ncsu.edu\/administration\/?page_id=13212"},"modified":"2026-08-27T13:48:50","modified_gmt":"2026-08-27T17:48:50","slug":"pre-award","status":"publish","type":"page","link":"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/pre-award\/","title":{"rendered":"Subaward: Pre-Award"},"content":{"rendered":"\n\n\n\n\n<h2 class=\"wp-block-heading\">Subrecipient Proposal Package Components<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The College Research Office will work with the Principal Investigator (PI) to compile the Subrecipient Proposal Package, to include the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>FDP <a href=\"https:\/\/drive.google.com\/file\/d\/1wfbQWEgqLoSh5fjFnFa8GoTshhLk_1xv\/view\">Checklist<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1VLdTIkGrN8pnkDs4o32xJwJZPTxtpKz1\/edit?usp=sharing&amp;ouid=106248941615850587150&amp;rtpof=true&amp;sd=true\" target=\"_blank\" rel=\"noreferrer noopener\">Letter of intent<\/a> signed by the subrecipient\u2019s authorized official<\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1ffbBLnxEOaHLNI-p0nn4vQ3NfRX_ZHI2\/view\" target=\"_blank\" rel=\"noreferrer noopener\">Subrecipient Risk Assessment Questionnaire<\/a><\/li>\n\n\n\n<li>Statement of work<\/li>\n\n\n\n<li>Itemized budget<\/li>\n\n\n\n<li>Budget justification<\/li>\n\n\n\n<li>Federally negotiated indirect cost rate agreement<\/li>\n\n\n\n<li>Curriculum Vitae (CV) of key personnel<\/li>\n\n\n\n<li>Other documents as required by Sponsor\/ Request for Proposal (RFP):\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/research.ncsu.edu\/administration\/proposals\/nsf-safe-working-environments-plan-for-off-campus-or-off-site-research\/\">NSF Safe Working Environments Plan for Off-Campus or Off-Site Research<\/a>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Including a Subrecipient in Proposal Routing<\/strong><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Add each subrecipient named in the proposal to PD in accordance with the Proposal Development Guides available on the&nbsp;<a href=\"https:\/\/www3.acs.ncsu.edu\/sponsor_migration\/mgmtapps\/parent\/resource_hub.html\" target=\"_blank\" rel=\"noreferrer noopener\">RED Resource Hub<\/a>. If subrecipient is not available for selection, submit a request to add the subrecipient using the&nbsp;<a href=\"https:\/\/research.ncsu.edu\/administration\/systems-portals\/red-external-entity-request-form\/\" target=\"_blank\" rel=\"noreferrer noopener\">RED External Entity Request Form<\/a>.<\/li>\n\n\n\n<li>Upload the Subrecipient Proposal Package in PD.<\/li>\n\n\n\n<li>Review the Subrecipient Significant Financial Conflict of Interest (SFI) question within the representations and certifications language upon routing the PD record for approvals.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Do you have a <\/em><a href=\"https:\/\/go.ncsu.edu\/conflicts-in-research\"><em>Significant Financial Conflict of Interest<\/em><\/a><em> (SFI) with the sponsor of this project or a proposed subrecipient, subcontractor, vendor or consultant?<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">An affirmative answer to this question triggers an automatic alert to the Conflict of Interest (COI) Office. Additionally, the College Research Office should ensure that the PI has a valid disclosure on file.<\/p>\n\n\n<div class=\"layout-one-column is-text wp-block-ncst-link-list\">\n          <h2 class=\"link-list-section__heading\">\n        Quick links\n      <\/h2>\n        <ul class=\"link-list__container\">\n      \n<li class=\"ncst-component__bold-link-container wp-block-ncst-bold-link\">\n      <a \n      href=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/\"\n      class=\"ncst-component__bold-link text-link\"\n                >\n    <span class=\"text\">Subaward Overview<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n    <\/a>\n      <\/li>\n  \n\n<li class=\"ncst-component__bold-link-container wp-block-ncst-bold-link\">\n      <a \n      href=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/subrecipients-consultants-and-contractors\/\"\n      class=\"ncst-component__bold-link text-link\"\n                >\n    <span class=\"text\">Subrecipients, Consultants, and Contractors<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n    <\/a>\n      <\/li>\n  \n\n<li class=\"ncst-component__bold-link-container wp-block-ncst-bold-link\">\n      <a \n      href=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/post-award\/\"\n      class=\"ncst-component__bold-link text-link\"\n                >\n    <span class=\"text\">Post Award<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n    <\/a>\n      <\/li>\n  \n\n    <\/ul>\n  <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Subrecipient Proposal Package Components The College Research Office will work with the Principal Investigator (PI) to compile the Subrecipient Proposal Package, to include the following: Including a Subrecipient in Proposal&hellip;<\/p>\n","protected":false},"author":16,"featured_media":0,"parent":13208,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"source":"","ncst_custom_author":"","ncst_show_custom_author":false,"ncst_dynamicHeaderBlockName":"ncst\/default-header","ncst_dynamicHeaderData":"{\"pageIntro\":\"Determine if the collaborator is a subrecipient or contractor by completing the <a href=\\\"https:\/\/drive.google.com\/file\/d\/1wfbQWEgqLoSh5fjFnFa8GoTshhLk_1xv\/view\\\">Federal Demonstration Partnership (FDP) Checklist<\/a>. If the collaborator is a subrecipient, prepare a Subrecipient Proposal Package to upload in NC State's Proposal Development (PD) module in RED. If the collaborator is a contractor, contact Procurement &amp; Business Services for assistance.\"}","ncst_content_audit_freq":"","ncst_content_audit_date":"","ncst_content_audit_display":false,"ncst_backToTopFlag":"","footnotes":""},"tags":[],"class_list":["post-13212","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Subaward: Pre-Award - Research Administration and Compliance<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/pre-award\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Subaward: Pre-Award - Research Administration and Compliance\" \/>\n<meta property=\"og:description\" content=\"Subrecipient Proposal Package Components The College Research Office will work with the Principal Investigator (PI) to compile the Subrecipient Proposal Package, to include the following: Including a Subrecipient in Proposal&hellip;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/pre-award\/\" \/>\n<meta property=\"og:site_name\" content=\"Research Administration and Compliance\" \/>\n<meta property=\"article:modified_time\" content=\"2026-08-27T17:48:50+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/award-lifecycle\\\/subaward-overview\\\/pre-award\\\/\",\"url\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/award-lifecycle\\\/subaward-overview\\\/pre-award\\\/\",\"name\":\"Subaward: Pre-Award - 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