{"id":13212,"date":"2023-12-14T09:56:57","date_gmt":"2023-12-14T14:56:57","guid":{"rendered":"https:\/\/research.ncsu.edu\/administration\/?page_id=13212"},"modified":"2026-01-16T09:13:35","modified_gmt":"2026-01-16T14:13:35","slug":"pre-award","status":"publish","type":"page","link":"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/pre-award\/","title":{"rendered":"Subaward: Pre-Award"},"content":{"rendered":"\n\n\n\n\n<h2 class=\"wp-block-heading\">Subrecipient Proposal Package Components<\/h2>\n\n\n\n<p>The College Research Office will work with the Principal Investigator (PI) to compile the Subrecipient Proposal Package, to include the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>FDP <a href=\"https:\/\/drive.google.com\/file\/d\/1wfbQWEgqLoSh5fjFnFa8GoTshhLk_1xv\/view\">Checklist<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1VLdTIkGrN8pnkDs4o32xJwJZPTxtpKz1\/edit?usp=sharing&amp;ouid=106248941615850587150&amp;rtpof=true&amp;sd=true\" target=\"_blank\" rel=\"noreferrer noopener\">Letter of intent<\/a> signed by the subrecipient\u2019s authorized official<\/li>\n\n\n\n<li>Statement of work<\/li>\n\n\n\n<li>Itemized budget<\/li>\n\n\n\n<li>Budget justification<\/li>\n\n\n\n<li>Federally negotiated indirect cost rate agreement<\/li>\n\n\n\n<li>Curriculum Vitae (CV) of key personnel<\/li>\n\n\n\n<li>Other documents as required by Sponsor\/ Request for Proposal (RFP):\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/research.ncsu.edu\/administration\/proposals\/nsf-safe-working-environments-plan-for-off-campus-or-off-site-research\/\">NSF Safe Working Environments Plan for Off-Campus or Off-Site Research<\/a>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Including a Subrecipient in Proposal Routing<\/strong><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Add each subrecipient named in the proposal to PINS under the \u201cSponsors\/Subs\/Deadlines\u201d tab. If subrecipient is not available in the table, submit a request to <a href=\"https:\/\/research.ncsu.edu\/administration\/systems-portals\/red-external-entity-request-form\/\" target=\"_blank\" rel=\"noreferrer noopener\">Add a New Subrecipient<\/a>. This can be done directly from the PINS record by clicking on \u201cRequest New Subrecipient\u201d.<\/li>\n\n\n\n<li>Upload the Subrecipient Proposal Package in PINS.<\/li>\n\n\n\n<li>Review the Subrecipient Significant Financial Conflict of Interest (SFI) question within the Representations and Certifications language in the PINS approval tab.<\/li>\n<\/ol>\n\n\n\n<p><em>Do you have a <\/em><a href=\"https:\/\/go.ncsu.edu\/conflicts-in-research\"><em>Significant Financial Conflict of Interest<\/em><\/a><em> (SFI) with the sponsor of this project or a proposed subrecipient, subcontractor, vendor or consultant?<\/em><\/p>\n\n\n\n<p>An affirmative answer to this question triggers an automatic alert to the Sponsored Programs and Regulatory Compliance Services (SPARCS) Conflict of Interest (COI) Office. Additionally, the College Research Office should ensure that the PI has a valid disclosure on file.<\/p>\n\n\n<div class=\"layout-one-column is-text wp-block-ncst-link-list\">\n          <h2 class=\"link-list-section__heading\">\n        Quick links\n      <\/h2>\n        <ul class=\"link-list__container\">\n      \n<li class=\"ncst-component__bold-link-container wp-block-ncst-bold-link\">\n      <a \n      href=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/\"\n      class=\"ncst-component__bold-link text-link\"\n                >\n    <span class=\"text\">Subaward Overview<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n    <\/a>\n      <\/li>\n  \n\n<li class=\"ncst-component__bold-link-container wp-block-ncst-bold-link\">\n      <a \n      href=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/subrecipients-consultants-and-contractors\/\"\n      class=\"ncst-component__bold-link text-link\"\n                >\n    <span class=\"text\">Subrecipients, Consultants, and Contractors<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n    <\/a>\n      <\/li>\n  \n\n<li class=\"ncst-component__bold-link-container wp-block-ncst-bold-link\">\n      <a \n      href=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/post-award\/\"\n      class=\"ncst-component__bold-link text-link\"\n                >\n    <span class=\"text\">Post Award<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n    <\/a>\n      <\/li>\n  \n\n    <\/ul>\n  <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Subrecipient Proposal Package Components The College Research Office will work with the Principal Investigator (PI) to compile the Subrecipient Proposal Package, to include the following: Including a Subrecipient in Proposal&hellip;<\/p>\n","protected":false},"author":16,"featured_media":0,"parent":13208,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"source":"","ncst_custom_author":"","ncst_show_custom_author":false,"ncst_dynamicHeaderBlockName":"ncst\/default-header","ncst_dynamicHeaderData":"{\"pageIntro\":\"Determine if the collaborator is a subrecipient or contractor by completing the <a href=\\\"https:\/\/drive.google.com\/file\/d\/1wfbQWEgqLoSh5fjFnFa8GoTshhLk_1xv\/view\\\">Federal Demonstration Partnership (FDP) Checklist<\/a>. If the collaborator is a subrecipient, prepare a Subrecipient Proposal Package to upload in NC State's Proposal Information and Navigation System (PINS). If the collaborator is a contractor, contact Procurement &amp; Business Services for assistance.\"}","ncst_content_audit_freq":"","ncst_content_audit_date":"","ncst_content_audit_display":false,"ncst_backToTopFlag":"","footnotes":""},"tags":[],"class_list":["post-13212","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Subaward: Pre-Award - Research Administration and Compliance<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/pre-award\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Subaward: Pre-Award - Research Administration and Compliance\" \/>\n<meta property=\"og:description\" content=\"Subrecipient Proposal Package Components The College Research Office will work with the Principal Investigator (PI) to compile the Subrecipient Proposal Package, to include the following: Including a Subrecipient in Proposal&hellip;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/pre-award\/\" \/>\n<meta property=\"og:site_name\" content=\"Research Administration and Compliance\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-16T14:13:35+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/pre-award\/\",\"url\":\"https:\/\/research.ncsu.edu\/administration\/award-lifecycle\/subaward-overview\/pre-award\/\",\"name\":\"Subaward: Pre-Award - 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