{"id":14143,"date":"2024-08-26T10:51:35","date_gmt":"2024-08-26T14:51:35","guid":{"rendered":"https:\/\/research.ncsu.edu\/administration\/?page_id=14143"},"modified":"2025-06-04T10:12:01","modified_gmt":"2025-06-04T14:12:01","slug":"updates-to-reg-01-25-01-conflicts-of-interest-and-conflicts-of-commitment","status":"publish","type":"page","link":"https:\/\/research.ncsu.edu\/administration\/compliance\/research-compliance\/coi\/coi-procedures-and-guidance\/updates-to-reg-01-25-01-conflicts-of-interest-and-conflicts-of-commitment\/","title":{"rendered":"Updates to REG 01.25.01 &#8211; Conflicts of Interest and Conflicts of Commitment"},"content":{"rendered":"\n\n\n\n<div class=\"ncst-fancy-paragraph-fifty is-text is-style-intro-copy-fp wp-block-ncst-fancy-paragraph\">\n                  <p class=\"fancy-paragraph__text fancy-paragraph-left\">\n            Following recent updates to the UNC System policy manual on Conflicts of Interest and Commitment, the NC State University has revised <a href=\"https:\/\/policies.ncsu.edu\/regulation\/reg-01-25-01\/\">REG 01.25.01 \u2013 Conflicts of Interest and Conflicts of Commitment<\/a>. These changes aim to ensure compliance with federal and state regulations and enhance transparency.\n          <\/p>\n                \n<div class=\"wp-block-ncst-fp-accompaniment\">\n    \n<aside class=\"floated-spotlight-aside-container\">\n  <div class=\"floated-spotlight-contents\">\n    <a\n    class=\"ncst-content-card wp-block-ncst-fp-spotlight-card has-custombg-two-background-color with-cta\"\n    href=\"https:\/\/docs.google.com\/document\/d\/1ZGOeu2sdmRQLkNuMWDQ1hvlGUF6iuJZMSDxDuxNBwXg\/edit?usp=sharing\"\n  >\n  \n    \n    <div class=\"content-card__text-container\">\n      \n                        <h3 class=\"content-card__headline\">COI Town Hall Recording and Q+A<\/h3>\n              \n\n              \n\t      \t        <p class=\"content-card__teaser\">Watch a recording of the Town Hall event we held Nov. 7, 2024, and see the questions we answered and resources we shared to learn more about the updates and how you might be affected.<\/p>\n\t      \t    \n              <p class=\"content-card__cta\"><span class=\"text\">Access resources<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span><\/p>\n          <\/div>\n\n  <\/a>\n  <\/div>\n<\/aside>\n\n\n  <\/div>\n\n\n              <\/div>\n      \n\n\n\n<h2 class=\"wp-block-heading\">Who&#8217;s Affected?<\/h2>\n\n\n<div class=\"ncst-fancy-paragraph-fifty is-text wp-block-ncst-fancy-paragraph\">\n                  <p class=\"fancy-paragraph__text fancy-paragraph-left\">\n            Covered Individuals subject to the revised regulation include any Faculty employee, Exempt Professional Staff (EPS), Senior Academic and Administrative Officer (SAAO), <strong>or<\/strong> any individual, regardless of employment type or status participating in a sponsored research award; and is designated as Senior\/Key Person for the project because they are responsible for the design, conduct, reporting, or funding of such research.\n          <\/p>\n                \n<div class=\"wp-block-ncst-fp-accompaniment\">\n    \n<a \n      class=\"ncst-fact has-custombg-one-text-color wp-block-ncst-fp-icon\"\n      href=\"https:\/\/docs.google.com\/forms\/d\/19lN5xPAeXpbao1PAo7ON7YNmKE2Aqga_ZIJs_0OwJu4\/edit\"\n                >\n      <div class=\"ncst-fact has-custombg-one-text-color\">\n              <span class=\"ncst-icon\">\n                    <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M18.4893 5.5683V14.1192H7.8482L6.18555 16.0191V17.1117H16.589L21.007 22.0997V17.1117H23.9999V5.5683H18.4893Z\" fill=\"currentColor\" \/><path d=\"M7.45828 13.4438H17.8617V1.90033H0V13.4438H2.99297V18.4317L7.45828 13.4438ZM13.3486 6.12799C13.6399 6.12789 13.9247 6.21419 14.167 6.37597C14.4092 6.53775 14.5981 6.76774 14.7096 7.03685C14.8212 7.30597 14.8504 7.60211 14.7936 7.88784C14.7369 8.17357 14.5966 8.43605 14.3907 8.64207C14.1847 8.84809 13.9223 8.98841 13.6366 9.04528C13.3509 9.10214 13.0547 9.073 12.7855 8.96155C12.5164 8.85009 12.2864 8.66131 12.1245 8.4191C11.9626 8.17688 11.8762 7.89211 11.8762 7.6008C11.8762 7.21027 12.0314 6.83572 12.3075 6.55953C12.5836 6.28334 12.9581 6.12811 13.3486 6.12799ZM8.93062 6.12799C9.22194 6.12789 9.50674 6.21419 9.749 6.37597C9.99127 6.53775 10.1801 6.76774 10.2917 7.03685C10.4032 7.30597 10.4324 7.60211 10.3757 7.88784C10.3189 8.17357 10.1787 8.43605 9.97269 8.64207C9.76674 8.84809 9.50431 8.98841 9.2186 9.04528C8.93289 9.10214 8.63673 9.073 8.36758 8.96155C8.09843 8.85009 7.86838 8.66131 7.70653 8.4191C7.54467 8.17688 7.45828 7.89211 7.45828 7.6008C7.45828 7.21027 7.61339 6.83572 7.88949 6.55953C8.1656 6.28334 8.54009 6.12811 8.93062 6.12799ZM4.46531 6.12799C4.75663 6.12789 5.04143 6.21419 5.28369 6.37597C5.52596 6.53775 5.7148 6.76774 5.82635 7.03685C5.93789 7.30597 5.96713 7.60211 5.91035 7.88784C5.85357 8.17357 5.71334 8.43605 5.50738 8.64207C5.30142 8.84809 5.039 8.98841 4.75328 9.04528C4.46757 9.10214 4.17142 9.073 3.90227 8.96155C3.63312 8.85009 3.40307 8.66131 3.24121 8.4191C3.07936 8.17688 2.99297 7.89211 2.99297 7.6008C2.99297 7.21027 3.14808 6.83572 3.42418 6.55953C3.70028 6.28334 4.07478 6.12811 4.46531 6.12799Z\" fill=\"currentColor\" \/><\/svg>\n\n        <\/span>\n                              <h2 class=\"fact__heading\">Need help?<\/h2>\n                            <p class=\"fact__support\">\n                      The COI Office offers one-on-one consultations \n                  <\/p>\n                    <p class=\"fact__cta\">\n          <span class=\"text\">Schedule a consultation<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n        <\/p>\n          <\/div>\n      <\/a>\n  \n\n  <\/div>\n\n\n              <\/div>\n      \n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<blockquote class=\"wp-block-ncst-blockquote\">\n    <strong>Note<\/strong>: Postdocs or students are now only subject to this regulation if they are named as Senior\/Key Personnel on sponsored research or supported by a particular sponsored research project that requires expanded disclosure.\n  <\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\">Summary of Changes<\/h2>\n\n\n<div class=\"is-text wp-block-ncst-accordion\" >\n    <div class=\"accordion isLinked\" id=\"ncst-accordion-9f6qpy\">\n          \n<details class=\"wp-block-ncst-accordion-item\" name=\"9f6qpy\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n                  <h2 class=\"accordion-item__label h6\"><strong>New and Updated Key Definitions<\/strong><\/h2>\n              <\/summary>\n      <p>\n        \n\n<ol class=\"wp-block-list\">\n<li><strong>Academic appointments<\/strong> are appointments defined in an institutional policy and conveyed in a formal manner (e.g., via appointment letter, executed offer letter, or employment contract) by an entity other than NC State that relates to research, teaching, or associated scholarly activities.<\/li>\n\n\n\n<li><strong>Institutional appointments<\/strong> are appointments that include institutional administrative responsibilities (e.g., dean, department head, center director, chief executive officer, chief technical officer) and are conveyed in a formal manner (e.g., via appointment letter, executed offer letter, employment contract) by an entity other than NC State.<\/li>\n\n\n\n<li><strong>Professional<\/strong> <strong>appointments<\/strong> are appointments conveyed in a formal manner (e.g., via appointment letter, executed offer letter, or employment contract) by an entity other than NC State. They are undertaken owing to the Covered Individual\u2019s professional expertise (e.g., as a consultant, physician, structural engineer, or mathematician).<\/li>\n\n\n\n<li><strong>Senior\/Key Person<\/strong> is an individual who contributes in a substantive, meaningful way to the scientific development or execution of a research and development project. This includes project directors, principal investigators, and other Senior\/Key Personnel seeking or receiving sponsored research and development funding.<\/li>\n\n\n\n<li><strong>Research Security<\/strong> means the necessary safeguarding of the research enterprise against the misappropriation of research and development to the detriment of national or economic security related to violations of research integrity and foreign government interference.<\/li>\n\n\n\n<li><strong>Foreign Talent Recruitment Program, or \u201cFTRP,\u201d<\/strong> is an effort organized, managed, or funded by a foreign government or a foreign government instrumentality or entity to recruit science and technology professionals or students (regardless of full-\/part-time status, citizenship, or national origin) or as may be defined by an applicable government or funding agency.<\/li>\n\n\n\n<li><strong>Foreign Country of Concern<\/strong> is any country identified by the U.S. Government in the CHIPS Act of 2022 (Public Law 117-167) and further identified by the U.S. Secretary of State as engaged in conduct that is detrimental to national security or foreign policy of the United States. Currently, this list includes The People\u2019s Republic of China<sup>1<\/sup>, Iran, North Korea, and the Russian Federation.<\/li>\n\n\n\n<li><strong>Foreign Entity of Concern<\/strong> is any entity that the US Government identifies in accordance with the CHIPS Act of 2022 (Public Law 117-167) as posing an unmanageable threat to the national security of the United States or of theft or loss of United States intellectual property.<\/li>\n\n\n\n<li><strong>Malign Foreign Talent Recruitment Program, or \u201cMFTRP,\u201d<\/strong> is defined as a Foreign Talent Recruitment Program that is 1) sponsored by, affiliated with, or based in a Foreign Country of Concern or sponsored by a Foreign Entity of Concern and 2) requires the Covered Individual to engage in activities that violate their obligations to NC State or to an applicable research sponsor, creating an unmanageable Conflict of Commitment.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">&nbsp;<sup>1 <\/sup>The People\u2019s Republic of China includes Hong Kong and Macau but does <strong>not<\/strong> include Taiwan.<\/p>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"9f6qpy\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n                  <h2 class=\"accordion-item__label h6\">Disclosure Timeline<\/h2>\n              <\/summary>\n      <p>\n        \n\n<ul class=\"wp-block-list\">\n<li><strong>Financial Interest (formerly COI)<\/strong>\n<ul class=\"wp-block-list\">\n<li>If you have an up-to-date annual COI disclosure on file, you will not need to complete the new Financial Interest form until your existing disclosure expires.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>External Professional Activities (formerly NOI)<\/strong>\n<ul class=\"wp-block-list\">\n<li>All Covered Individuals must disclose any current or proposed EPAs \u2014 whether paid or unpaid \u2014 by Jan. 30.<\/li>\n\n\n\n<li>NOTE: If the EPA continues beyond June 30, you&#8217;ll need to recertify for the next fiscal year.*\n<ul class=\"wp-block-list\">\n<li>The renewal period will begin on May 1, after which approvals are in effect for the next full fiscal year.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">*Per NC State REG 01.25.01, all EPA disclosures expire at the end of each fiscal year (June 30).<\/p>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"9f6qpy\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n                  <h2 class=\"accordion-item__label h6\"><strong>New Reporting Requirements Related to External Professional Activities<\/strong><\/h2>\n              <\/summary>\n      <p>\n        \n\n<ol class=\"wp-block-list\">\n<li>Previously, only External Professional Activities For Pay required prior approval. With this revision, Covered Individuals are now required to seek approval for any External Professional Activities, paid or <strong>unpaid<\/strong>.<\/li>\n\n\n\n<li>If the External Professional Activity directly involves a foreign entity, the request will be reviewed by the Research Security Officer (currently the Director of Research Compliance) to ensure the activity does not directly involve a Foreign Entity of Concern, a Malign Foreign Talent Recruitment Program and that potential Research Security issues are addressed.&nbsp;<\/li>\n\n\n\n<li>External Professional Activities include activities&nbsp; that would otherwise be considered within the Covered Individual\u2019s University Employment Responsibilities if the activity includes the following:\n<ol class=\"wp-block-list\">\n<li>A <strong>formal Appointment (Academic, Professional, or Institutional) <\/strong>with an entity other than NC State.&nbsp;<\/li>\n\n\n\n<li>Participation in a Foreign Talent Recruitment Program.<\/li>\n\n\n\n<li><strong>Direct compensation<\/strong> for the activity from any entity other than NC State.<\/li>\n\n\n\n<li><strong>Travel sponsored or reimbursed by an entity<\/strong> other than NC State, unless the travel is sponsored or reimbursed by a U.S. federal, state, or local government agency, a U.S. institution of higher education, a U.S. academic teaching hospital, a U.S. medical center, or a U.S. research institute affiliated with a U.S. institution of higher education<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>Elements of Foreign Talent Recruitment Program and Malign Foreign Talent Recruitment Program\n<ol class=\"wp-block-list\">\n<li>Disclosure of Foreign Talent Recruitment Program<\/li>\n\n\n\n<li>Limitations on direct involvement with a Foreign Entity of Concern and Participation in a Malign Foreign Talent Recruitment Program. For more information, please visit the <a href=\"https:\/\/research.ncsu.edu\/administration\/compliance\/research-compliance\/coi\/foreign-talent-recruitment-programs-ftrp\/\">Foreign Talent Recruitment Programs<\/a> page.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\"><sup>1 <\/sup>Further guidance will be provided to help affected employees discern between External Professional Activities that would otherwise be considered within a Covered Individual\u2019s University Employment Responsibilities.<\/p>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"9f6qpy\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n                  <h2 class=\"accordion-item__label h6\">Tools and Resources<\/h2>\n              <\/summary>\n      <p>\n        \n<div class=\"is-text wp-block-ncst-buttons\">\n    \n<div class=\"wp-block-ncst-button\">\n      <a\n        class=\"ncst-block__button-link btn\"\n        href=\"https:\/\/docs.google.com\/presentation\/d\/1dvnm0ESPfTUslVq6AgLi30QZ5Y1y_2sK-mZa3tkfppY\/edit?usp=sharing\"\n        data-ncst-lightbox=\"false\"\n         target=\"_blank\"          rel=\"noreferrer noopener\"       >\n                  <span class=\"text\">EPA Disclosure Decision Chart<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n              <\/a>\n    <\/div>\n  \n\n  <\/div>\n\n\n      <\/p>\n  <\/details>\n\n\n    <\/div>\n  <\/div>\n\n\n\n<p class=\"wp-block-paragraph\">If you have any questions about the revisions to <a href=\"https:\/\/policies.ncsu.edu\/regulation\/reg-01-25-01\/\">REG 01.25.01 \u2013 Conflicts of Interest and Conflicts of Commitment<\/a>, please contact <a href=\"mailto:COI-Support@ncsu.edu\">COI-Support@ncsu.edu<\/a>.&nbsp;<\/p>\n\n\n<div class=\"wp-block-ncst-buttons\"><div class=\"wp-block-ncst-button is-style-secondary\"><a href=\"https:\/\/research.ncsu.edu\/administration\/compliance\/research-compliance\/coi\/\" class=\"btn ncst-block__button-link\" data-ncst-lightbox=\"false\" data-ua-cat=\"Button Block\" data-ua-action=\"Button Click\" data-ua-label=\"https:\/\/research.ncsu.edu\/administration\/compliance\/research-compliance\/coi\/\"><span class=\"text\">Return to COI Homepage<\/span><span class=\"arrow-indicator\"><svg \n\tclass=\"wolficon wolficon-arrow-right-bold\"\n\trole=\"img\"\n\taria-hidden=\"1\">\n\t\t<use xlink:href=\"#wolficon-arrow-right-bold\"><\/use>\n<\/svg>\n<\/span><\/a><\/div>\n\n<\/div>\n\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Who&#8217;s Affected? Summary of Changes If you have any questions about the revisions to REG 01.25.01 \u2013 Conflicts of Interest and Conflicts of Commitment, please contact COI-Support@ncsu.edu.&nbsp;<\/p>\n","protected":false},"author":16,"featured_media":0,"parent":2678,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"source":"","ncst_custom_author":"","ncst_show_custom_author":false,"ncst_dynamicHeaderBlockName":"ncst\/default-header","ncst_dynamicHeaderData":"{}","ncst_content_audit_freq":"","ncst_content_audit_date":"","ncst_content_audit_display":false,"ncst_backToTopFlag":"","footnotes":""},"tags":[],"class_list":["post-14143","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Updates to REG 01.25.01 - Conflicts of Interest and Conflicts of Commitment - Research Administration and Compliance<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/research.ncsu.edu\/administration\/compliance\/research-compliance\/coi\/coi-procedures-and-guidance\/updates-to-reg-01-25-01-conflicts-of-interest-and-conflicts-of-commitment\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Updates to REG 01.25.01 - Conflicts of Interest and Conflicts of Commitment - Research Administration and Compliance\" \/>\n<meta property=\"og:description\" content=\"Who&#8217;s Affected? 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