{"id":15367,"date":"2025-03-24T09:56:02","date_gmt":"2025-03-24T13:56:02","guid":{"rendered":"https:\/\/research.ncsu.edu\/administration\/?page_id=15367"},"modified":"2026-07-17T12:23:58","modified_gmt":"2026-07-17T16:23:58","slug":"incoming-pi-transfer-checklist","status":"publish","type":"page","link":"https:\/\/research.ncsu.edu\/administration\/policies-and-guidance\/incoming-pi-transfer-checklist\/","title":{"rendered":"Incoming PI Transfer Checklist"},"content":{"rendered":"\n\n\n\n
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Pre-Hire Eligibility<\/h3>\n \n
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For investigator status prior to a faculty member’s start date, see the Pre-Hire process for Approved Investigators<\/p>\n <\/div>\n \n \n

View Pre-Hire Process<\/span>\n\t\t\t\n\t\t\t\n\t\t<\/svg><\/span><\/p>\n <\/a>\n <\/div>\n<\/div>\n\n\n\n\n

Please note that the PI should work directly with their College Research Office and Department throughout the transfer process. Each College Research Office will determine which office between the CRO or Department takes the lead for each step, and guidance may vary by College, so please follow the CRO-specific guidance alongside this checklist.  <\/p>\n\n\n\n

Step 1: Identifying Incoming Awards <\/strong><\/h2>\n\n\n
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Compile List of Awards<\/h2>\n <\/summary>\n

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CRO\/Dept works with PI to compile a list of active awards on which the faculty member intends to continue to contribute (whether in a PI role, Co-PI role, or otherwise). This list is then utilized as part of the dialogue between the PI and Department Head to confirm if the award(s) will be transferred to NC State in full (whether via new sponsor contract\/agreement, or other sponsor mechanism), or in part (via subaward). <\/p>\n\n\n <\/p>\n <\/details>\n\n\n

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Meet with College <\/h2>\n <\/summary>\n

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PI should prompt a meeting with their College Research Office and applicable Department individuals in which each award will be discussed and next steps will be determined by all parties. <\/em>For each award, the PI, in collaboration with the Department and CRO will need to confirm a mutual understanding with the PI\u2019s former institution of how the award will or won\u2019t be transferred (in full or in part) to NC State. In most cases, the incoming faculty member will connect the Department and CRO with an appropriate research administration contact at their prior institution.  Where possible, the Department or CRO should work with the incoming PI and\/or prior institution research administration contact to receive copies of relevant award documentation (e.g. award notices, RFA) to confirm NC State can accept the incoming award.
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Step 2: Create a Plan for Each Award<\/h2>\n\n\n\n

Ultimately an incoming PI\u2019s awards from their prior institution may be dispositioned in any of the following ways:<\/p>\n\n\n\n