{"id":2284,"date":"2022-08-22T11:25:34","date_gmt":"2022-08-22T15:25:34","guid":{"rendered":"https:\/\/research.ncsu.edu\/administration\/?page_id=2284"},"modified":"2026-03-19T14:27:01","modified_gmt":"2026-03-19T18:27:01","slug":"travel","status":"publish","type":"page","link":"https:\/\/research.ncsu.edu\/administration\/budgeting-guidance\/travel\/","title":{"rendered":"Travel"},"content":{"rendered":"\n\n\n\n<div class=\"is-text wp-block-ncst-buttons\">\n    \n<div class=\"is-style-secondary wp-block-ncst-button\">\n      <a\n        class=\"ncst-block__button-link btn\"\n        href=\"https:\/\/docs.google.com\/document\/d\/1PYbqQGx38xGNdvmSXbpz_LAzIZu0jrp0tTysIOk5pc0\/edit#heading=h.b9f8k4nv3o7x\"\n        data-ncst-lightbox=\"false\"\n         target=\"_blank\"          rel=\"noreferrer noopener\"       >\n                  <span class=\"text\">View Travel Manual<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n              <\/a>\n    <\/div>\n  \n\n<div class=\"is-style-secondary wp-block-ncst-button\">\n      <a\n        class=\"ncst-block__button-link btn\"\n        href=\"https:\/\/controller.ofa.ncsu.edu\/accounts-payable\/travel\/\"\n        data-ncst-lightbox=\"false\"\n         target=\"_blank\"          rel=\"noreferrer noopener\"       >\n                  <span class=\"text\">Latest Controller Updates<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n              <\/a>\n    <\/div>\n  \n\n  <\/div>\n\n\n<div class=\"is-text wp-block-ncst-accordion\" >\n    <div class=\"accordion isLinked\" id=\"ncst-accordion-359h6n\">\n          \n<details class=\"wp-block-ncst-accordion-item\" name=\"359h6n\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">Expenses<\/h2>\n      <\/summary>\n      <p>\n        \n\n<p>Always provide justification for travel expenses. Sponsors often ask for expense details when they perform proposal cost analysis. Keep in mind that a lumpsum figure with no destinations and\/or detail may hold up the award process. Please view the&nbsp;<a href=\"https:\/\/docs.google.com\/document\/d\/1EkD1HQtz6fag7mUZxLQJ1WPMQkrSU0zc\/edit?usp=sharing&amp;ouid=111628324854172758765&amp;rtpof=true&amp;sd=true\" target=\"_blank\" rel=\"noreferrer noopener\">Budget Justification Template<\/a>&nbsp;for more information.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In accordance with Uniform Guidance,&nbsp;<a href=\"https:\/\/www.ecfr.gov\/cgi-bin\/text-idx?SID=f4e7f8aa27cbbcfb806f1c20dbbbc5f5&amp;mc=true&amp;node=se2.1.200_1474&amp;rgn=div8\" target=\"_blank\" rel=\"noreferrer noopener\">\u00a7200.474,<\/a>&nbsp;\u201cTravel costs for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business of the institution\u201d \u2026 can be charged to sponsored awards \u201cin accordance with the institution\u2019s travel policy and practices consistently applied to all institutional travel activities.\u201d<\/li>\n\n\n\n<li>Travel incurred during the course of a project is allowable only during the project agreement\u2019s period of performance.<\/li>\n\n\n\n<li>Designate two travel subcategories, one for NC State employee travel and another for consultant or other non-employee travel.<\/li>\n\n\n\n<li>Remember that federal awards often include a preference for the use of American-flagged air carriers (Delta, US Airways, American, etc.) and vessels.<\/li>\n<\/ul>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"359h6n\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">Mileage<\/h2>\n      <\/summary>\n      <p>\n        \n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1PYbqQGx38xGNdvmSXbpz_LAzIZu0jrp0tTysIOk5pc0\/edit#heading=h.ygt9qjf04ff7\" target=\"_blank\" rel=\"noreferrer noopener\">Mileage Reimbursements <\/a>(Travel Manual)<\/li>\n<\/ul>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"359h6n\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">Motor Vehicle Rental<\/h2>\n      <\/summary>\n      <p>\n        \n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1PYbqQGx38xGNdvmSXbpz_LAzIZu0jrp0tTysIOk5pc0\/edit#heading=h.eqzcb8mz3g92\" target=\"_blank\" rel=\"noreferrer noopener\">Vehicle Rental<\/a> (Travel Manual)<\/li>\n<\/ul>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"359h6n\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">Per Diem<\/h2>\n      <\/summary>\n      <p>\n        \n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1PYbqQGx38xGNdvmSXbpz_LAzIZu0jrp0tTysIOk5pc0\/edit#heading=h.7vim64ln30a8\" target=\"_blank\" rel=\"noreferrer noopener\">Meals<\/a> (Travel Manual)<\/li>\n<\/ul>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"359h6n\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">Lodging<\/h2>\n      <\/summary>\n      <p>\n        \n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1PYbqQGx38xGNdvmSXbpz_LAzIZu0jrp0tTysIOk5pc0\/edit#heading=h.t55fs5s94y8e\" target=\"_blank\" rel=\"noreferrer noopener\">Lodging and Excess Lodging&nbsp;<\/a>&nbsp;(Travel Manual))<\/li>\n<\/ul>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"359h6n\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">Conference Registration<\/h2>\n      <\/summary>\n      <p>\n        \n\n<p>Conference registration fees must be in direct support of a project, such as presenting a project\u2019s results or gathering information in furtherance of a project\u2019s outcome(s). All costs associated with the conference must be verifiable. The registration receipt and conference itinerary \u2014 detailing events and meals served \u2014 must be submitted to NC State. Travel and lodging to and from the conference must be supported with receipts as well. Per diem, unless otherwise noted, will be reimbursed at state rates.<\/p>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"359h6n\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">Foreign Travel<\/h2>\n      <\/summary>\n      <p>\n        \n\n<p>Foreign Travel on Federal Awards: Federal regulations govern the use of federal funds (grants, contracts, cooperative agreements) and the selection of air carriers for foreign travel. Foreign-flag air carriers may not be used solely on the basis of costs.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.gsa.gov\/policy-regulations\/policy\/travel-management-policy\/fly-america-act\" target=\"_blank\" rel=\"noreferrer noopener\">Fly America Act<\/a>&nbsp;(regulation)<\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/open?id=14a3hk8P36vZWqzm1LbR6n31dzMkIjgHa\" target=\"_blank\" rel=\"noreferrer noopener\">Fly America Act Certification<\/a>&nbsp;(checklist)<\/li>\n<\/ul>\n\n\n\n<p>Other helpful information can be found at the university\u2019s&nbsp;<a href=\"https:\/\/controller.ofa.ncsu.edu\/thetravelcenter\/\" target=\"_blank\" rel=\"noreferrer noopener\">Travel Center<\/a>&nbsp;(Unity ID required) or on the&nbsp;<a href=\"https:\/\/controller.ofa.ncsu.edu\/files\/2018\/03\/Travel-Requirements-for-University-Employees-030518.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Travel Requirements for University Employees<\/a>&nbsp;page.<\/p>\n\n\n      <\/p>\n  <\/details>\n\n\n    <\/div>\n  <\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":16,"featured_media":0,"parent":115,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"source":"","ncst_custom_author":"","ncst_show_custom_author":false,"ncst_dynamicHeaderBlockName":"ncst\/default-header","ncst_dynamicHeaderData":"{\"pageIntro\":\"NC State University faculty, staff and students routinely travel in support of sponsored activities. The university reimburses travelers for necessary and reasonable business expenses incurred while traveling. Reimbursable expenses must conform to university policy, federal and state law if applicable, and the restrictions placed upon sponsored awards.\"}","ncst_content_audit_freq":"","ncst_content_audit_date":"","ncst_content_audit_display":false,"ncst_backToTopFlag":"","footnotes":""},"tags":[],"class_list":["post-2284","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Travel - Research Administration and Compliance<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/research.ncsu.edu\/administration\/budgeting-guidance\/travel\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Travel - Research Administration and Compliance\" \/>\n<meta property=\"og:url\" content=\"https:\/\/research.ncsu.edu\/administration\/budgeting-guidance\/travel\/\" \/>\n<meta property=\"og:site_name\" content=\"Research Administration and Compliance\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-19T18:27:01+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/budgeting-guidance\\\/travel\\\/\",\"url\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/budgeting-guidance\\\/travel\\\/\",\"name\":\"Travel - 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