{"id":28,"date":"2021-09-13T13:08:28","date_gmt":"2021-09-13T17:08:28","guid":{"rendered":"https:\/\/research.ncsu.edu\/administration\/?page_id=28"},"modified":"2025-12-10T14:24:06","modified_gmt":"2025-12-10T19:24:06","slug":"set-up-project","status":"publish","type":"page","link":"https:\/\/research.ncsu.edu\/administration\/set-up-project\/","title":{"rendered":"Set Up Project"},"content":{"rendered":"\n\n\n\n<div class=\"layout-one-column is-text wp-block-ncst-link-list\">\n        <ul class=\"link-list__container\">\n      \n<li class=\"ncst-component__bold-link-container wp-block-ncst-bold-link\">\n      <a \n      href=\"https:\/\/research.ncsu.edu\/administration\/policies-and-guidance\/incoming-pi-transfer-checklist\/\"\n      class=\"ncst-component__bold-link text-link\"\n                >\n    <span class=\"text\">Incoming PI Checklist<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n    <\/a>\n      <\/li>\n  \n\n    <\/ul>\n  <\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Negotiating and Accepting an Award<\/h2>\n\n\n\n<p>Awards are reviewed and, if necessary, negotiated by the appropriate university official to ensure the terms and conditions are acceptable to the university. The type and scope of the project will largely determine the length and complexity of the negotiation process. The end result of award negotiations is a mutually agreeable set of terms under which the university will conduct the proposed project.<\/p>\n\n\n<div class=\"is-text wp-block-ncst-buttons\">\n    \n<div class=\"is-style-secondary wp-block-ncst-button\">\n      <a\n        class=\"ncst-block__button-link btn\"\n        href=\"https:\/\/research.ncsu.edu\/administration\/policies-and-guidance\/agreement-templates\/\"\n        data-ncst-lightbox=\"false\"\n                      >\n                  <span class=\"text\">Agreement templates<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n              <\/a>\n    <\/div>\n  \n\n<div class=\"is-style-secondary wp-block-ncst-button\">\n      <a\n        class=\"ncst-block__button-link btn\"\n        href=\"https:\/\/research.ncsu.edu\/administration\/set-up-project\/sparcs-rush-agreement-processing-policy\/\"\n        data-ncst-lightbox=\"false\"\n                      >\n                  <span class=\"text\">RUSH Agreement Requests<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n              <\/a>\n    <\/div>\n  \n\n<div class=\"is-style-secondary wp-block-ncst-button\">\n      <a\n        class=\"ncst-block__button-link btn\"\n        href=\"https:\/\/research.ncsu.edu\/administration\/set-up-project\/licensing-options\/\"\n        data-ncst-lightbox=\"false\"\n                      >\n                  <span class=\"text\">Licensing Options<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n              <\/a>\n    <\/div>\n  \n\n  <\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Pre-Award Account<\/h2>\n\n\n\n<p>When assured that a sponsored agreement is reasonably expected to materialize, a pre-award project ID can be established for the purposes of beginning to recruit project employees, order specialized equipment and supplies, and the like, in preparation for the start of the project.&nbsp; In these cases, the principal investigator (PI) may request that a project ID (i.e.,&nbsp;account number) be established in advance of the award document. By making this request, the PI and their administrative unit are acknowledging that they carry full financial responsibility for any costs incurred, prior to the receipt of the award.<\/p>\n\n\n<div class=\"is-text wp-block-ncst-accordion\" >\n    <div class=\"accordion isLinked\" id=\"ncst-accordion-8prp9v\">\n          \n<details class=\"wp-block-ncst-accordion-item\" name=\"8prp9v\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">Department and Principal Investigator<\/h2>\n      <\/summary>\n      <p>\n        \n\n<ul class=\"wp-block-list\">\n<li>Via email, send any and all correspondence received from the sponsor that indicates imminent funding to your college research officer (CRO).<\/li>\n\n\n\n<li>Indicate the spending cap you would like placed on the pre-award project account number.<\/li>\n\n\n\n<li>Acknowledge in the email text that you understand that should a sponsored agreement not materialize, any expenditures you make against the pre-award project account number will be the responsibility of the department.<\/li>\n<\/ul>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"8prp9v\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">College Research or Business Officer<\/h2>\n      <\/summary>\n      <p>\n        \n\n<p>Identify the pending project in the Research Administration Data and Reporting (RADAR) system, and in the \u201cProposal\u201d section of the project, click \u201cRequest a Pre-award Account\u201d.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Complete the three fields for your contact phone number, the spending cap and the unit responsible for unreimbursed expenditures.<\/li>\n\n\n\n<li>Click \u201cAccess to Proposal Documents\u201d to upload all correspondence you have indicating that eminent funding is forthcoming.<\/li>\n\n\n\n<li>Supply the email addresses of all those you wish to notify; at a minimum, this should include the department head, the principal investigator and the departmental bookkeeper.<\/li>\n<\/ul>\n\n\n      <\/p>\n  <\/details>\n\n\n<details class=\"wp-block-ncst-accordion-item\" name=\"8prp9v\"  >\n      <summary class=\"accordion-item__header\">\n        <span class=\"accordion-item__expansion-indicator\">\n          <span class=\"ncst-plus-minus-toggle\"><\/span>\n        <\/span>\n        <h2 class=\"accordion-item__label h6\">Sponsored Programs<\/h2>\n      <\/summary>\n      <p>\n        \n\n<p>Upon SPARCS\u2019 receipt of the request for a pre-award account, a member of the Operations Team reviews the pre-award request and correspondence. Once everything is in order, SPARCS processes the pre-award action in RADAR and forwards the necessary package to the Office of Post Award Financial Services (OPAFS) for review and account setup.<\/p>\n\n\n      <\/p>\n  <\/details>\n\n\n    <\/div>\n  <\/div>\n\n\n<div class=\"is-text wp-block-ncst-buttons\">\n    \n<div class=\"is-style-secondary wp-block-ncst-button\">\n      <a\n        class=\"ncst-block__button-link btn\"\n        href=\"https:\/\/research.ncsu.edu\/administration\/compliance\/fiscal-compliance\/pre-award-spending\/\"\n        data-ncst-lightbox=\"false\"\n                      >\n                  <span class=\"text\">Pre-Award Account Considerations<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n              <\/a>\n    <\/div>\n  \n\n  <\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Award Set Up<\/h2>\n\n\n\n<p>The Office of Post Award Financial Services (OPAFS) generally establishes project IDs and processes any award modifications within six business days of receiving them from SPARCS. The information entered into PeopleSoft Financials is integrated overnight. An email notification is automatically sent when a new project ID is established. Hard copies of the award documents are sent to the college research office(s).<\/p>\n\n\n<div class=\"is-text wp-block-ncst-buttons\">\n    \n<div class=\"is-style-secondary wp-block-ncst-button\">\n      <a\n        class=\"ncst-block__button-link btn\"\n        href=\"https:\/\/research.ncsu.edu\/administration\/account-codes\/\"\n        data-ncst-lightbox=\"false\"\n                      >\n                  <span class=\"text\">Account codes for budget setup<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n              <\/a>\n    <\/div>\n  \n\n<div class=\"is-style-secondary wp-block-ncst-button\">\n      <a\n        class=\"ncst-block__button-link btn\"\n        href=\"https:\/\/research.ncsu.edu\/administration\/account-codes\/\"\n        data-ncst-lightbox=\"false\"\n                      >\n                  <span class=\"text\">Account code definitions<\/span><span class=\"arrow-indicator\"><svg class=\"wolficon wolficon-arrow-right-bold\" role=\"img\"  aria-hidden=\"true\">\n\t\t\t\n\t\t\t<use xlink:href=\"#wolficon-arrow-right-bold\">\n\t\t<\/svg><\/span>\n              <\/a>\n    <\/div>\n  \n\n  <\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Subawards<\/h2>\n\n\n\n<p>A subaward project ID is not issued automatically. Setup requires the submission and approval of a subaward\u00a0<a href=\"https:\/\/research.ncsu.edu\/administration\/systems-portals\/pmr\/\">Project Modification Request<\/a>\u00a0(PMR). The Office of Post Award Financial Services (OPAFS) will create a segment for each subaward. Funds must be readily available in the prime award\u2019s project ID to establish the ledger 5 account for the subcontract. In the event there are multiple subcontracts, a PMR should be submitted for each.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Notice of Grant Award (NOA)<\/h2>\n\n\n\n<p>A notice of grant award \u2014 NGA, NOA or NOGA \u2014 is an award notification from a sponsor. Typically, it contains information about the amount of funds obligated, the time period for performance and the scope of work. In addition, the notice provides information about the terms and conditions associated with the award. If a PI receives an NOA directly, they should forward it to the SPARCS for review, negotiation, acceptance and award setup. NOA examples are listed below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/grants.nih.gov\/grants\/policy\/nihgps\/HTML5\/section_5\/5_the_notice_of_award.htm\" target=\"_blank\" rel=\"noreferrer noopener\">National Institute of Health (NIH) Notice of Award Statement<\/a><\/li>\n\n\n\n<li><a rel=\"noreferrer noopener\" href=\"https:\/\/www.nsf.gov\/pubs\/policydocs\/pappg19_1\/index.jsp\" target=\"_blank\">National Science Foundation (NSF) PAPPG Guide<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Negotiating and Accepting an Award Awards are reviewed and, if necessary, negotiated by the appropriate university official to ensure the terms and conditions are acceptable to the university. The type&hellip;<\/p>\n","protected":false},"author":16,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"source":"","ncst_custom_author":"","ncst_show_custom_author":false,"ncst_dynamicHeaderBlockName":"ncst\/default-header","ncst_dynamicHeaderData":"{\"pageIntro\":\"In order for a project team (PI, grant administrator, researchers) to begin spending on a sponsored project, certain steps must be taken in order to set up the account or authorize pre-award spending.\"}","ncst_content_audit_freq":"","ncst_content_audit_date":"","ncst_content_audit_display":false,"ncst_backToTopFlag":"","footnotes":""},"tags":[],"class_list":["post-28","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Set Up Project - Research Administration and Compliance<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/research.ncsu.edu\/administration\/set-up-project\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Set Up Project - Research Administration and Compliance\" \/>\n<meta property=\"og:description\" content=\"Negotiating and Accepting an Award Awards are reviewed and, if necessary, negotiated by the appropriate university official to ensure the terms and conditions are acceptable to the university. The type&hellip;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/research.ncsu.edu\/administration\/set-up-project\/\" \/>\n<meta property=\"og:site_name\" content=\"Research Administration and Compliance\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-10T19:24:06+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/set-up-project\\\/\",\"url\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/set-up-project\\\/\",\"name\":\"Set Up Project - Research Administration and Compliance\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/#website\"},\"datePublished\":\"2021-09-13T17:08:28+00:00\",\"dateModified\":\"2025-12-10T19:24:06+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/set-up-project\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/set-up-project\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/set-up-project\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Set Up Project\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/#website\",\"url\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/\",\"name\":\"Research Administration and Compliance\",\"description\":\"Just another Research and Innovation site\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/research.ncsu.edu\\\/administration\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Set Up Project - Research Administration and Compliance","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/research.ncsu.edu\/administration\/set-up-project\/","og_locale":"en_US","og_type":"article","og_title":"Set Up Project - Research Administration and Compliance","og_description":"Negotiating and Accepting an Award Awards are reviewed and, if necessary, negotiated by the appropriate university official to ensure the terms and conditions are acceptable to the university. The type&hellip;","og_url":"https:\/\/research.ncsu.edu\/administration\/set-up-project\/","og_site_name":"Research Administration and Compliance","article_modified_time":"2025-12-10T19:24:06+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/research.ncsu.edu\/administration\/set-up-project\/","url":"https:\/\/research.ncsu.edu\/administration\/set-up-project\/","name":"Set Up Project - Research Administration and Compliance","isPartOf":{"@id":"https:\/\/research.ncsu.edu\/administration\/#website"},"datePublished":"2021-09-13T17:08:28+00:00","dateModified":"2025-12-10T19:24:06+00:00","breadcrumb":{"@id":"https:\/\/research.ncsu.edu\/administration\/set-up-project\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/research.ncsu.edu\/administration\/set-up-project\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/research.ncsu.edu\/administration\/set-up-project\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/research.ncsu.edu\/administration\/"},{"@type":"ListItem","position":2,"name":"Set Up Project"}]},{"@type":"WebSite","@id":"https:\/\/research.ncsu.edu\/administration\/#website","url":"https:\/\/research.ncsu.edu\/administration\/","name":"Research Administration and Compliance","description":"Just another Research and Innovation site","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/research.ncsu.edu\/administration\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"_links":{"self":[{"href":"https:\/\/research.ncsu.edu\/administration\/wp-json\/wp\/v2\/pages\/28","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/research.ncsu.edu\/administration\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/research.ncsu.edu\/administration\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/research.ncsu.edu\/administration\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/research.ncsu.edu\/administration\/wp-json\/wp\/v2\/comments?post=28"}],"version-history":[{"count":16,"href":"https:\/\/research.ncsu.edu\/administration\/wp-json\/wp\/v2\/pages\/28\/revisions"}],"predecessor-version":[{"id":17256,"href":"https:\/\/research.ncsu.edu\/administration\/wp-json\/wp\/v2\/pages\/28\/revisions\/17256"}],"wp:attachment":[{"href":"https:\/\/research.ncsu.edu\/administration\/wp-json\/wp\/v2\/media?parent=28"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/research.ncsu.edu\/administration\/wp-json\/wp\/v2\/tags?post=28"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}