{"id":1813,"date":"2020-05-20T14:38:23","date_gmt":"2020-05-20T18:38:23","guid":{"rendered":"https:\/\/research.ncsu.edu\/intranet\/era\/?p=1813"},"modified":"2020-12-17T10:22:30","modified_gmt":"2020-12-17T15:22:30","slug":"conflict-of-interest-and-notice-of-intent-coi-noi-module-now-live","status":"publish","type":"post","link":"https:\/\/research.ncsu.edu\/era\/conflict-of-interest-and-notice-of-intent-coi-noi-module-now-live\/","title":{"rendered":"Conflict of Interest and Notice of Intent (COI\/NOI) Module Now Live"},"content":{"rendered":"<p><span style=\"font-weight: 400\">The COI\/NOI module launched for a limited audience on May 12. The COI\/NOI module replaces the separate legacy <\/span><a href=\"https:\/\/www3.acs.ncsu.edu\/coi\/coimain.php\"><span style=\"font-weight: 400\">COI<\/span><\/a><span style=\"font-weight: 400\"> and <\/span><a href=\"https:\/\/www3.acs.ncsu.edu\/noi\/noi_main.php\"><span style=\"font-weight: 400\">NOI<\/span><\/a><span style=\"font-weight: 400\"> online systems, with both forms now being housed in the <\/span><a href=\"https:\/\/era.ncsu.edu\"><span style=\"font-weight: 400\">Research Enterprise Data (RED) system<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Now that the COI\/NOI module is live, the legacy systems have been deprecated to prevent new-data entry. They will remain read-only accessible for reference, review and reporting until winter 2020.<\/span><\/p>\n<p><span style=\"font-weight: 400\">All new COI disclosures and NOI forms must now be submitted through RED. EHRA employees who intend to engage in an External Professional Activity for Pay (EPAP) must file a NOI through RED <\/span>at least <strong>ten days<\/strong> prior<span style=\"font-weight: 400\"> to the activity\u2019s start date. Training resources for the COI\/NOI module are provided within the forms and can also be found at <\/span><a href=\"http:\/\/go.ncsu.edu\/red-coi-noi-training\"><span style=\"font-weight: 400\">go.ncsu.edu\/red-coi-noi-training<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<p><span style=\"font-weight: 400\">The only people at this time who are required to complete a COI disclosure in RED are:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Newly hired EHRA employees;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Those who undergo a status change that requires them to submit a COI disclosure (e.g., SHRA to EHRA, graduate student who becomes involved in sponsored research); and<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Anyone who needs to update their COI disclosure due to a change in circumstances.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">If you need to use RED to submit a COI disclosure, you have been or will be notified.<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you do <\/span><b>not<\/b><span style=\"font-weight: 400\"> fall into one of the categories listed above and do not currently have any conflicts of interest to disclose, you have the option to wait until August to complete a new COI disclosure. You will receive an email notification if you are required to complete a COI disclosure at that time.<\/span><\/p>\n<p><span style=\"font-weight: 400\">We decided to perform a phased rollout of the COI\/NOI module to minimize the burden on campus and the project team. That said, throughout the summer, those who wish to begin taking advantage of RED sooner than later are welcome to submit their annual COI disclosure early. The SPARCS <\/span><a href=\"https:\/\/research.ncsu.edu\/administration\/compliance\/research-compliance\/coi-and-noi\/coi\/coi-guidance\/#who-is-required-to-complete-a-coi-disclosure\"><span style=\"font-weight: 400\">COI Guidance page<\/span><\/a><span style=\"font-weight: 400\"> lists all the categories of individuals who are required to file a COI disclosure.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Though the COI\/NOI module \u2014 like all parts of RED, and any new software system \u2014 brings change that can be daunting to deal with, it also brings with it the many benefits of an enterprise-level system.&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><b>COI\/NOI all in one location<\/b><span style=\"font-weight: 400\">; no longer separate systems.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">The COI disclosure now uses branching logic, meaning that certain responses prompt certain sections of the disclosure to appear. Moreover, this means that there is <\/span><b>no longer a need for two separate COI disclosures<\/b><span style=\"font-weight: 400\"> (i.e., standard or PHS-compliant).<\/span><\/li>\n<li style=\"font-weight: 400\"><b>COI disclosures <\/b><span style=\"font-weight: 400\">submitted in RED will <\/span><b>expire 365 days from an individual\u2019s date of submission<\/b><span style=\"font-weight: 400\">; over time, <\/span><b>not everyone\u2019s disclosure will expire around the start of fall semester anymore<\/b><span style=\"font-weight: 400\">. RED will send email reminders to each person in advance of their individual due date.&nbsp;<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">And once the Proposal Tracking and Award Tracking (PT\/AT) modules launch, they will automatically pull data from the COI\/NOI module to help ensure an individual\u2019s information is up to date when required for the purpose of seeking or receiving sponsored project funding.<\/span><\/p>\n<p><span style=\"font-weight: 400\">We will provide more information as needed throughout the phased rollout of the COI\/NOI module, but now that it is live, the project management team\u2019s focus has begun to shift more toward the upcoming PT\/AT launch \u2014 which is currently set for mid-fall 2020. The <\/span><a href=\"https:\/\/research.ncsu.edu\/intranet\/era\/timeline\/\"><span style=\"font-weight: 400\">high-level timeline<\/span><\/a><span style=\"font-weight: 400\"> has been updated accordingly. Keep in mind that our timeline will remain intentionally fluid; further adjustments may be made as needed to ensure NC State\u2019s research administration business processes continue to run smoothly and that we get the best final product possible.<\/span><\/p>\n<p><span style=\"font-weight: 400\">More information about the progress we\u2019ve made and plans we have for the PT\/AT modules will be posted on this blog. Remember that you can always reach out to us directly at any time by emailing <\/span><a href=\"mailto:era-project@ncsu.edu\"><span style=\"font-weight: 400\">era-project@ncsu.edu<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The COI\/NOI module launched for a limited audience on May 12. The COI\/NOI module replaces the separate legacy COI and NOI online systems, with both forms now being housed in&hellip;<\/p>\n","protected":false},"author":235,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ncst_custom_author":"","ncst_show_custom_author":false,"ncst_dynamicHeaderBlockName":"ncst\/default-post-header","ncst_dynamicHeaderData":"{\"showAuthor\":true,\"showDate\":true,\"showFeaturedVideo\":false,\"subtitle\":\"\"}","ncst_content_audit_freq":"","ncst_content_audit_date":"","ncst_content_audit_display":false,"ncst_backToTopFlag":"","footnotes":""},"categories":[5],"tags":[],"_ncst_magazine_issue":[],"class_list":["post-1813","post","type-post","status-publish","format-standard","hentry","category-executive-sponsors"],"displayCategory":null,"acf":{"ncst_posts_meta_modified_date":null},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Conflict of Interest and Notice of Intent (COI\/NOI) Module Now Live - Enterprise Research Administration (ERA)<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/research.ncsu.edu\/era\/conflict-of-interest-and-notice-of-intent-coi-noi-module-now-live\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Conflict of Interest and Notice of Intent (COI\/NOI) Module Now Live - Enterprise Research Administration (ERA)\" \/>\n<meta property=\"og:description\" content=\"The COI\/NOI module launched for a limited audience on May 12. 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