NC State faculty, staff and students require access to instrumentation, equipment, facilities, software, and databases in order to conduct the world-class research that is expected at a major research university. Extramural support for the acquisition and/or development of research instruments may be obtained through proposals to external public (federal and state) or private (foundation) sources. The NC State Laboratory Research Equipment Program (LREP) supplements these sources with University funds since many external-funding opportunities are poorly matched to specific, lower-cost needs.
This program is not intended to support the equipment needs of units within NC State’s network of Core Shared Research Facilities. Instead, LREP is intended to support the acquisition, repair and/or replacement of shared equipment that may be located and maintained in NC State service centers, departments, colleges, centers/institutes, etc.
Proposal Deadline: October 5, 2017, 5:00 p.m.
Proposals Awarded: Fall 2017
Proposals for LREP support must be submitted by at least one Principal Investigator (PI) that is either an NC State faculty member or an NC State staff member. An individual may serve as PI for only one LREP application but may participate in others as a major or minor user. Office and instructional computing equipment are not eligible for this program. See the FAQs section for more information regarding eligible computing equipment. PIs may not receive more than two LREP equipment grants within a five-year period.
ORIED has set aside $100,000 for this program. Funds must be spent or encumbered by June 30, 2018.
The maximum award from ORIED for LREP-funded equipment is $25,000 per proposal.
A one-to-one cash match is required.
- The equipment to be acquired/replaced/repaired/upgraded is shared and utilized by multiple identified NC State users or groups.
- All costs for the equipment to be acquired/replaced/repaired is fully covered by the requested funds plus matching funds or, if the cost of the equipment exceeds $50,000, a combination of external and internal funding sources.
- All equipment funded via this program:
- Will be maintained according to vendor specifications
- Have auditable user logs
- Will be available for use by any NC State personnel trained to use the equipment
- Will have a point of contact for use, reservations and training
- The PI will submit a post-award report that includes an audit of the equipment use, condition, utilization, and maintenance status.
Application and Submission Process
The deadline for receipt of proposals is October 5, 2017, 5:00 p.m. Proposals must submitted through InfoReady Review as a single PDF file.
Please consult with the College Research Office of the Lead PI for additional College requirements.
Include in the same PDF document, behind the last page of the proposal:
- An up-to-date NIH- or NSF-formatted biosketch for the PI and each Co-PI (2-page limit for each biosketch; see links at bottom of page)
- Relevant current and pending support for PI (include sponsor, title of project, the project period, and the total amount of support)
- Letters of support from primary users (email correspondence is acceptable)
- One (or more) quotes from vendor(s)
- Letter(s) of support for the one-to-one cost match including contact information for the source
Incomplete applications and/or applications that do not meet these requirements will be returned without review.
Allowed Costs and Budget
- LREP funds may be used as cost-matches for externally-funded equipment grants.
- Standard costs associated with the acquisition, repair or upgrade of laboratory equipment, including purchase price, shipping, installation and limited training, are allowed.
- Eligible equipment includes single, commercially available instruments or the essential components of an integrated system. In the latter case, all components should be largely dedicated to the identified need. The program is not intended to support the acquisition of multiple, stand-alone items with independent functions. See the FAQs section for more information.
- Costs to acquire a research-enabling information resource or technology, including but not limited to database(s) and software, are allowed.
- Minor facility/utility upgrades necessary to support the equipment.
Costs and Budget Not Allowed
- Extended maintenance/warranty and training or service contracts on new equipment and costs of consumables are not eligible.
- Salaries of any faculty, staff or student support of any kind are not supported by this program.
Priority will be given to equipment that will support multiple NC State user groups pursuing interdisciplinary research. The fundamental criteria utilized for award selection are potential impact and need. Colleges may impose additional criteria.
Impact is defined relative to advancement of the research program(s) and overall enhancement of the NC State research enterprise including, but not limited to, the size and breadth of the existing user base across campus and/or opportunities to realize new or enhanced services or serve additional users.
As appropriate for the project, the need will be assessed relative to reduction or removal of research barriers including barriers to external funding, enhancement of the pace or quality of the research, the extent of projected use relative to potential use, and the availability of similar equipment/functions on campus. Proposals that will result in the duplication of existing equipment/functions must include strong scientific and/or practical justification.
Proposal Review and Recommendation
Phase I. Ranking
The Associate Dean for Research of the Lead PI will rank proposals submitted by their college . The Lead PI should contact the College Research Office to understand any additional requirements the college may impose prior to submitting through InfoReady Review.
Phase 2. Review
Ranked proposals will be reviewed by a committee of college Associate Deans for Research and ORIED administration. The review committee for LREP includes:
- Kate Meurs (Chair), College of Veterinary Medicine
- John Blondin, College of Sciences
- John Gilligan, College of Engineering
- Steve Lommel, College of Agriculture and Life Sciences
- Xiangwu Zhang, College of Textiles
- Mladen Vouk, Associate Vice Chancellor for Research Development and Research Administration, ORIED
- Jon Horowitz, Assistant Vice Chancellor for Research Infrastructure, ORIED
The review committee will submit funding recommendations to the Vice Chancellor for Research, Innovation, and Economic Development for final selection.
Post-Award and Reporting Requirements
The PI or an approved designee must submit a final written report describing the impact the equipment had on NC State research programs highlighting any funding that resulted from the project. In addition the Principal Investigator or designee must submit an audit of equipment use, state, utilization, and maintenance status. Deadlines for reporting are likely to be project specific and will be discussed with awardees. A general rule of thumb for reports to be submitted is one year after the assets are in place and in use.
Questions about this program should be directed to:
Dr. Jon Horowitz, Assistant Vice Chancellor for Research Infrastructure
Frequently Asked Questions
Q1: What is the goal of this program and who does it target?
A1: The program targets: 1) groups of NC State laboratories that have equipment needs and/or upgrades whose cost is too low to be eligible for federal equipment grant programs; 2) multiple-laboratory facilities that will bring new capabilities or enhanced capabilities to campus.
Q2: Do proposals have to go through PINS?
A2: This program only requires PINS submission for proposals selected for funding. Some colleges required all proposals to be submitted for PINS routing; check your college requirements before submitting your proposal.
Q3: Can funds be used to pay installation costs?
A3: Yes, as long as the equipment and installation costs do not exceed the individual limits established for the program.
Q4: Is the acquisition of equipment that costs more than $25,000 eligible, if other funds to make up the difference are identified?
A4: Proposals over $25,000 are eligible as long the total cost of the endeavor is covered by other funding sources.
Q5: What is meant by, “Eligible equipment includes single, commercially available instruments or the essential components of an integrated system?”
A5: The intent of the program is for the purchase of a single piece of equipment or instrument. It is not intended for the purchase of separate pieces of equipment that together increase the capabilities of a research laboratory. However, it is recognized that some components of an instrument are sold separately (e.g., a computer to run the instrument) and these are allowed.
Q6: Are computers, nodes/servers eligible for this program?
A6: Office and instructional computers/equipment are not eligible for this program. Funds from the program may, however, be expended to replace computers that operate shared instrumentation or are required to analyze data from shared instruments.
Q7: Will this program be repeated in the future?
A7: There is no guarantee of future funding, but our goal is to be able offer the program in the future.