Where do I send my application?

All applications are submitted through NC State’s eIRB system.

If you need technical assistance with the eIRB system, please call 1.919.515.4514 and if you have questions about your IRB application, please call 1.919.515.8754.

Who should I contact with questions?

Please send all questions to our office at ncsuirboffice@ncsu.edu or call 919-515-7515 so that we may best assist you.

How long does the review process take?

Depending on the type of review (NC State has adopted three types of review, Administrative (a.k.a. “exempt”), Expedited and Full-Board depending on risk to subjects, composition of subject population and other factors) the review and approval process can take between 1 and 6 weeks. Thorough preparation and planning on your part, as well as engagement of the IRB office early in the application process will ensure an efficient process.

Can I begin my study without IRB approval?

The short answer is NO! However, NC State will allow for the acceptance of a sponsored agreement and the establishment of an account number understanding th at this may be necessary to begin the initial development of a human subject protocol necessary to submit for review and approval by the IRB. Understand, under no uncertain terms is an investigator or members of the investigative team allowed to commenc e with human subject research, including recruitment or initial advertisement, without the express permission and authorization granted by the IRB.

How can I take Human Subject Ethics Training?

Collaborative Institutional Training Initiative (CITI) is a free, comprehensive ethics training program for researchers conducting research with human subjects.

Can I submit a proposal without IRB approval?

Yes, provided the sponsor allows it under a Just In Time (JIT) process. This means that the IRB approval does not need to be obtained unless the project is funded. This process does not relieve the investigator from the responsibility to secure IRB approval prior to commencing any human subject research, including recruiting of subjects or initial advertisement.

What is the Single IRB Mandate?

If the proposal is to a federal agency and involves collaboration in human subjects research with another institution (or multiple institutions), it must include a description of how single IRB review will be managed for the research. Researchers must contact the IRB office to discuss this section PRIOR to submitting the proposal.

What is Non-Compliance?

The research procedures and materials approved by the IRB are what you are expected to do when conducting your research. Any unapproved departure from your approved IRB protocol results in non-compliance. Non-compliance has many different consequences, but can result in your being prevented from using data that were collected outside of IRB approval, or require reporting to the federal government. Most importantly, any departure from your approved IRB protocol that INCREASES RISK TO PARTICIPANTS, without IRB approval, results in serious non-compliance that must be immediately addressed and reported to the federal government.

What is NC State’s Federalwide Assurance (FWA) and IRB registrationNumber?

What is the difference between Anonymous and Confidential?

Anonymous: There is no possible way for you (the researcher) or anyone on your research team to connect participant responses and information to their actual identity. If you as the research team can’t connect responses and information to participants, than no one else should be able to either.

Confidential: All participants are identifiable only to the research team and the research team has taken appropriate measures to protect participants’ identities in all data collection, management, storage, and publications.

What is Qualtrics?

NC State has a license for the use of Qualtrics so it is free for you to use. It is more reliable, more secure, and seemingly more legitimate for your participants than all other survey tools available

I am not affiliated with NC State but I want to access participants at your school. What should I do?

Please be aware that at NC State we are actively working to minimize survey fatigue on our students/faculty/staff, and therefore are carefully considering whether or not to grant such permission to researchers from outside the University.

As part of our ongoing efforts to minimize survey fatigue on campus, NC State University has passed a Regulation on administering surveys to our administrators, faculty, staff, and/or students (see https://policies.ncsu.edu/regulation/reg-01-25-17).  As per the Regulation, your survey must be approved by the Survey Advisory Committee before you can administer it. Please go to https://oirp.ncsu.edu/surveys/administering-a-survey-at-ncsu/register-your-survey and provide the information requested in the External Survey Request Form. While you must complete the form online, from the above page you can also access a pdf of the form; it might be helpful to review that to know what information you will need to provide.

Please note that it can take up to two weeks for your request to be reviewed. Also, as a rule NC State administrators, faculty, staff and/or students will not be responsible for forwarding any messages (e.g., email invitations, listservs) about your survey to members of your survey population. Should your project be approved, you will need to submit the Sample Request Form so our Office of Institutional Research and Planning can assist you with selecting a sample and provide you with contact information.

If you have any questions, please contact Dr. Nancy Whelchel, Associate Director for Survey Research and Chair of the Survey Advisory Committee, at nancy_whelchel@ncsu.edu or (919) 515-4184.