NSF/NIH Conference Programs Codes of Conduct Language

NC State University (NC State) is committed to fostering a culture of diverse and inclusive excellence in which persons of all identities and from all backgrounds feel welcomed, supported, and encouraged to engage in the free and open exchange of ideas. Our dedication to excellence means that attendees at university-sponsored events can expect to experience a safe environment free of discrimination and harassment. Behaviors that do not uphold the highest standards of integrity and professional ethics are contrary to NC State’s mission and values.

It is also the expectation of federal granting agencies, including the National Science Foundation (NSF) and the National Institutes of Health (NIH), that organizers of NIH- or NSF-sponsored conferences, workshops, symposia, scientific meetings and any other events uphold harassment-free environments.

  • NSF. The NSF Proposal Award Policy and Procedure Guide (PAPPG) requires applicants requesting NSF funds for the purpose of carrying out conferences, workshops, and symposia to have a policy or code of conduct that addresses sexual harassment, other forms of harassment, or sexual assault, and that includes clear and accessible means of reporting violations of the policy or code of conduct. 
  • NIH. NIH expects that organizers of NIH-supported conferences and scientific meetings take steps to maintain a safe and respectful environment for all attendees by providing an environment free from discrimination and harassment, sexual or otherwise. Among other strategies that support a safe environment, NIH Guidance recommends establishing a conference code of conduct with clearly stated expectations of behavior, systems of reporting, and procedures for addressing inappropriate behavior. 

Recipients of NIH and NSF funds to carry out conferences, workshops, and symposia must provide this notice (Unity ID required), outlining expectations for NC State events, to all event attendees during the event. This message addresses the expectations outlined above and has been approved for distribution by the NC State University Office for Institutional Equity and Diversity.