Terms and Conditions

Visiting Researcher Agreement (VRA)

The majority of Research Visitors will be appointed a UP02 Unpaid Research Scholar job code. One of the required documents to complete for this appointment type is the Visiting Researcher Agreement (VRA).

 Please work with your departmental/unit business office or HR team to acquire signatures from the visitor, visitor’s employer (if applicable) and individual host at NC State. Send the completed agreement to group-research-visitors@ncsu.edu for final review and signature from the Vice-Chancellor for Research and Innovation.

Conditions for Acceptance – Undergraduate Research Experience Program

To provide the necessary NC State identity, Non-NC State student participants who will be participating in an Undergraduate Research Experience Program should be given an UP02 Unpaid Research Scholar appointment. In lieu of an offer letter and Visiting Researcher Agreement (VRA) please have each program participant complete a Conditions for Acceptance agreement by filling in the expected start/end date and signing their acceptance on page 2. 

Alternative Agreements

In some cases, an alternative agreement is already in place and/or should be requested to cover a larger research collaboration between the two entities, including the involvement of a research visitor.

 If already established, Sponsored Programs will review the existing agreement to ensure it contains appropriate terms to cover the Visit.

If the VRA is part of a larger collaboration that is not covered by another agreement, you will want to work with the research administrator in your department or college who handles pre-award contracts to route a PINS record containing the scope of work so that the appropriate agreement can be put into place, incorporating terms from the VRA as necessary.

If the VRA is not part of a larger collaboration and the terms and conditions of the general VRA are not acceptable to the Research Visitor, ORI Research Operations will coordinate with the Office of General Counsel to review any edits requested by the visitor.

Questions? Review the Research Visitor FAQs or contact group-research-visitors@ncsu.edu.