Disclosures in Federal Agency Forms

Certain collaborations and/or affiliations with foreign as well as domestic entities or individuals must be disclosed in proposals and reports. The following are federal sponsor-specific requirements for Biosketches, Current and Pending/ Other Support, and Facilities forms to clarify what information should be disclosed on these forms.

Department of Defense (DOD)

Refer to individual Funding Opportunities for application instructions.

List all academic, professional and scientific appointments, positions and affiliations held, including adjunct and visiting scholar appointments, domestic or foreign, paid or unpaid, full time or part time. Also includes:
  • volunteer positions
  • guest or honorary appointment
  • foreign talent program affiliation
  • management role with a small business
  • affiliations with foreign entities or governments

Requirements

Include memberships on any Federal Government Public Advisory Committee.

Publications

  • Double check your sources of funding to confirm you are including relevant appointments, affiliations, and positions.
  • List all publications in the last three years
  • List only earlier publications relevant to the current application

The purpose is to determine if the investigator has capacity to carry out proposed research, as well as to help assess potential overlap/duplication, disclose resources made available in support of and/or related to all research efforts, including:
  • Income, salary, consulting fees, and honoraria in support of an individual’s research endeavors
  • Participation in a foreign talent or similar-type program
  • All resources made available to an individual in support and/or related to all of the research efforts, regardless of whether or not they have monetary value
  • All resources and other support both domestic and foreign, for ongoing research projects, including those conducted at a different institution. Include: office, laboratory space, equipment, supplies, employees, students
  • In-kind contributions from domestic and foreign institutions or governments that support research activities (with or without time commitment)
  • All Foreign Government Talent Recruitment Programs, Foreign Scholarship Awards
  • In-Kind Support or Other Resources NOT intended for use on the proposed project (with/without time commitment)

DOD Standard for Current and Pending Support

Refer to individual Funding Opportunities for application instructions concerning Facilities and Other Resources.

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Department of Education (DoED)

For general application instructions, please refer to the applicable RFA and the Application Submission Guide.

The biographical sketch for the PI, each co-principal investigator (co-PI), and other key personnel should show how key personnel possess the training and expertise commensurate with their specified duties on the proposed project, for example by describing relevant publications, grants, and research experience.

  • Applicants are strongly encouraged to use SciENcv.
  • See the Request for Applications for your competition for more information about the content and formatting of the biosketches.
DoED Application Submission Guide

Requirements

For DoED there are no additional requirements at this time. Please refer to Application Submission Guide or RFA for general instructions.

Publications

For DoED, please be sure to double check your sources of funding to confirm you are including relevant appointments, affiliations, etc in your biosketch.

  • Provide a list of current and pending grants for the PI, each co-PI, and other key personnel, along with the proportion of their time, expressed as percent effort over a 12-month calendar year, allocated to each project.
  • Include the proposed IES grant as one of the pending grants in this list
  • If the total 12- month calendar year percent effort across all current and pending projects exceeds 100 percent, explain how time will be allocated if all pending applications are successful in the Narrative Budget Justification.

Please see general guidance included in the Application Submission Guide or RFA.

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Department of Energy (DOE)

Refer to individual Funding Opportunities for application instructions.

List all academic, professional and scientific appointments, positions and affiliations held, including adjunct and visiting scholar appointments, domestic or foreign, paid or unpaid, full time or part time. Also includes:
  • volunteer positions
  • guest or honorary appointment
  • foreign talent program affiliation
  • management role with a small business
  • affiliations with foreign entities or governments

Requirements

Include the following items:

  • Identification of Potential Conflicts of Interest or Bias in Selection of Reviewers
  • Collaborators and Co-editors
  • Graduate and Postdoctoral Advisors and Advisees

Publications

Double check your sources of funding to confirm you are including relevant appointments, affiliations, etc in your biosketch.

The purpose is to determine if the investigator has capacity to carry out proposed research, as well as to help assess potential overlap/duplication, disclose resources made available in support of and/or related to all research efforts, including:

  • Income, salary, consulting fees, and honoraria in support of an individual’s research endeavors
  • Participation in a foreign talent or similar-type program
  • All resources made available to an individual in support and/or related to all of the research efforts, regardless of whether or not they have monetary value
  • All resources and other support both domestic and foreign, for ongoing research projects, including those conducted at a different institution. Include: office, laboratory space, equipment, supplies, employees, students
  • In-kind contributions from domestic and foreign institutions or governments that support research activities (with or without time commitment)
  • NC State Internal Awards (ex. FRPD, RISF, CIF, NWI Core Projects, etc.)
  • Consulting agreements related to the investigator’s research endeavors
  • All Foreign Government Talent Recruitment Programs, Foreign Scholarship Awards
  • In-Kind Support or Other Resources NOT intended for use on the proposed project (with/without time commitment)

Refer to individual Funding Opportunities for application instructions concerning facilities and other resources.

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National Aeronautics and Space Administration (NASA)

Refer to the Current Year Guidebook for Proposers.  Also refer to the individual Notice of Funding Opportunity (NOFO)  for any deviations from common requirements.

All academic, professional and scientific appointments, positions and affiliations held, including adjunct and visiting scholar appointments, domestic or foreign, paid or unpaid, full time or part time. Also includes:
  • volunteer positions
  • guest or honorary appointment
  • foreign talent program affiliation
  • management role with a small business
  • affiliations with foreign entities or governments

View Guidebook for Proposers (Section 2.15)

Requirements

There are no specific requirements at this time.

Publications

Double check your sources of funding to confirm you are including relevant appointments, affiliations, etc in your biosketch.

The purpose is to determine if the investigator has capacity to carry out proposed research, as well as to help assess potential overlap/duplication, please note the following when preparing your Current and Pending Support:

  • PIs and Co-PIs shall provide all ongoing and pending projects and proposals (regardless of salary support) in which they are performing or will perform any part of the work.
  • Co-PIs proposing to spend 10% or more of their time in any given year to the proposed effort shall provide a list of ongoing and pending projects and proposals (regardless of salary support) that require more than 10% of their time in any given year.
  • Current and Pending Support does not need to include the current proposal on the list of pending proposals unless it has been submitted in response to another funding opportunity (i.e., NASA or another sponsor).
  • PIs and Co-PIs also shall list their current and pending support with Chinese universities and other similar institutions or a Chinese-owned company at the prime recipient level and at all subrecipient levels, whether the bilateral involvement is funded or performed under a no-exchange of funds arrangement. See the NASA Guidebook for Proposers for more details.
  • Current and pending support is not required for Co-PIs at non-U.S. institutions.
  • Current and pending support is usually not required for students, but it may be requested, depending on the requirements of the NOFO.

Please see general guidance included in the current year Notice of Funding Opportunity (NOFO).

View Guidebook for Proposers (Section 2.19)

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National Institutes of Health (NIH)

For general application instructions, please refer to the applicable RFA, RFP or Program Announcement and the NIH SF424 Application Guide.

All academic, professional and scientific appointments, positions and affiliations held, including adjunct and visiting scholar appointments, domestic or foreign, paid or unpaid, full time or part time. Also includes:
  • volunteer positions
  • guest or honorary appointment
  • foreign talent program affiliation
  • management role with a small business
  • affiliations with foreign entities or governments

View NIH Biosketch Format Pages, Instructions and Samples

Requirements

No specific requirements are noted, at this time, please refer to the NIH Biosketch Format Pages, Instructions and Samples.

Publications

A reminder to double check your sources of funding to confirm you are in including relevant appointments, affiliations, and positions in your biosketch.

The purpose is to determine if the investigator has capacity to carry out proposed research, as well as to help assess potential overlap/duplication, disclose resources made available in support of and/or related to all research efforts, including:

  • Income, salary, consulting fees, and honoraria in support of an individual’s research endeavors
  • Participation in a foreign talent or similar-type program
  • All resources made available to an individual in support and/or related to all of the research efforts, regardless of whether or not they have monetary value
  • All resources and other support both domestic and foreign, for ongoing research projects, including those conducted at a different institution. Include: office, laboratory space, equipment, supplies, employees, students
  • In-kind contributions from domestic and foreign institutions or governments that support research activities (with or without time commitment)
  • Travel paid by a foreign institution or government over $5,000 per year
  • NC State Internal Awards (ex. FRPD, RISF, CIF, NWI Core Projects, etc.)
  • Projects funded with start-up funds regardless of salary support, where there is performance of work
  • Projects funded with Gifts regardless of salary support, where there is performance of work
  • Consulting agreements related to the investigator’s research endeavors
  • All Foreign Government Talent Recruitment Programs, Foreign Scholarship Awards
  • In-Kind Support or Other Resources NOT intended for use on the proposed project (with/without time commitment)

View NIH Other Support Format Page Other Support and Foreign Components FAQs

Describe how the scientific environment in which the research will be done contributes to the probability of success (e.g., institutional support, physical resources, and intellectual rapport). In describing the scientific environment in which the work will be done, discuss ways in which the proposed studies will benefit from unique features of the scientific environment or from unique subject populations or how studies will employ useful collaborative arrangements.

If there are multiple performance sites, describe the resources available at each site.View NIH Application Guide G.220 10. Facilities and Other Resources

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National Science Foundation (NSF)

For general application instructions, please refer to the applicable RFA, RFP or Program Announcement and the NSF Proposal & Award Policies & Procedures Guide (PAPPG), Chapter II – Proposal Preparation Instructions. For more information about disclosures, refer to the NSF Pre-award and Post-award Disclosures Table.

All academic, professional and scientific appointments, positions and affiliations held, including adjunct and visiting scholar appointments, domestic or foreign, paid or unpaid, full time or part time. Also includes:
  • volunteer positions
  • guest or honorary appointment
  • foreign talent program affiliation
  • management role with a small business
  • affiliations with foreign entities or governments
  • editorships

View Chapter II – Section f. Biographical Sketch(es)

The purpose is to determine if the investigator has capacity to carry out proposed research, as well as to help assess potential overlap/duplication, disclose resources made available in support of and/or related to all research efforts, including:

  • Income, salary, consulting fees, and honoraria in support of an individual’s research endeavors
  • Participation in a foreign talent or similar-type program
  • All resources made available to an individual in support and/or related to all of the research efforts, regardless of whether or not they have monetary value
  • All resources and other support both domestic and foreign, for ongoing research projects, including those conducted at a different institution. Include: office, laboratory space, equipment, supplies, employees, students
  • In-kind contributions from domestic and foreign institutions or governments that support research activities (with or without time commitment)
  • NC State Internal Awards (ex. FRPD, RISF, CIF, NWI Core Projects, etc.)
  • Consulting agreements related to the investigator’s research endeavors. Consulting performed in accordance with NC State External Professional Activities for Pay policies and procedures does not require disclosure.
  • All Foreign Government Talent Recruitment Programs, Foreign Scholarship Awards
  • In-Kind Support or Other Resources NOT intended for use on the proposed project (with/without time commitment)

View Chapter II – Section H. Current and Pending Support

This section of the proposal is used to assess the adequacy of the resources available to perform the effort proposed to satisfy both the Intellectual Merit and Broader Impacts review criteria. Proposers should describe only those resources that are directly applicable. Proposers should include an aggregated description of the internal and external resources (both physical and personnel) that the organization and its collaborators will provide to the project, should it be funded. Such information must be provided in this section, in lieu of other parts of the proposal (e.g., Budget Justification, Project Description). The description should be narrative in nature and must not include any quantifiable financial information. Reviewers will evaluate the information during the merit review process and the cognizant NSF Program Officer will review it for programmatic and technical sufficiency.

Although these resources are not considered voluntary committed cost sharing as defined in 2 CFR § 200.99, the Foundation does expect that the resources identified in the Facilities, Equipment and Other Resources section will be provided, or made available, should the proposal be funded. Chapter VII.B.1 specifies procedures for use by the grantee when there are postaward changes to objectives, scope or methods/procedures.

Please be sure to include: Post-doc, student, or visiting scholar supported by a foreign government or institution

View Chapter II – Section I. Facilities, Equipment, and Other Resources

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USDA National Institute of Food and Agriculture (NIFA)

For general application instructions, please refer to the applicable NIFA RFP, RFA or Program Announcement and the 2021 NIFA Policy Guide.

Appointments

All academic, professional and scientific appointments, positions and affiliations held, including adjunct and visiting scholar appointments, domestic or foreign, paid or unpaid, full time or part time. Also includes:

  • volunteer positions
  • guest or honorary appointment
  • foreign talent program affiliation
  • management role with a small business
  • affiliations with foreign entities or governments
2021 NIFA Policy Guide: Section 2.C.6

Requirements

With NIFA, the only additional requirement is to list affiliations and collaborations.

Publications

List all publications in refereed journals during past 4 years, including those in press and only those non-refereed technical publications that have relevance to the proposed project (NIFA).

The number of person-months devoted to projects, even if there is no salary support or direct personal payments to the scientist.
Refer to individual Funding Opportunities for application instructions concerning Facilities and Other Resources.

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