Subaward: Pre-Award
Determine if the collaborator is a subrecipient or contractor by completing the Federal Demonstration Partnership (FDP) Checklist. If the collaborator is a subrecipient, prepare a Subrecipient Proposal Package to upload in NC State's Proposal Information and Navigation System (PINS). If the collaborator is a contractor, contact Procurement & Business Services for assistance.
Subrecipient Proposal Package Components
The College Research Office will work with the Principal Investigator (PI) to compile the Subrecipient Proposal Package, to include the following:
- FDP Checklist
- Letter of intent signed by the subrecipient’s authorized official
- Statement of work
- Itemized budget
- Budget justification
- Federally negotiated indirect cost rate agreement
- Curriculum Vitae (CV) of key personnel
- Other documents as required by Sponsor/ Request for Proposal (RFP):
Including a Subrecipient in Proposal Routing
- Add each subrecipient named in the proposal to PINS under the “Sponsors/Subs/Deadlines” tab. If subrecipient is not available in the table, submit a request to Add a New Subrecipient. This can be done directly from the PINS record by clicking on “Request New Subrecipient”.
- Upload the Subrecipient Proposal Package in PINS.
- Review the Subrecipient Significant Financial Conflict of Interest (SFI) question within the Representations and Certifications language in the PINS approval tab.
Do you have a Significant Financial Conflict of Interest (SFI) with the sponsor of this project or a proposed subrecipient, subcontractor, vendor or consultant?
An affirmative answer to this question triggers an automatic alert to the Sponsored Programs and Regulatory Compliance Services (SPARCS) Conflict of Interest (COI) Office. Additionally, the College Research Office should ensure that the PI has a valid disclosure on file.