Subaward: Pre-Award
Determine if the collaborator is a subrecipient or contractor by completing the Federal Demonstration Partnership (FDP) Checklist. If the collaborator is a subrecipient, prepare a Subrecipient Proposal Package to upload in NC State's Proposal Development (PD) module in RED. If the collaborator is a contractor, contact Procurement & Business Services for assistance.
Subrecipient Proposal Package Components
The College Research Office will work with the Principal Investigator (PI) to compile the Subrecipient Proposal Package, to include the following:
- FDP Checklist
- Letter of intent signed by the subrecipient’s authorized official
- Subrecipient Risk Assessment Questionnaire
- Statement of work
- Itemized budget
- Budget justification
- Federally negotiated indirect cost rate agreement
- Curriculum Vitae (CV) of key personnel
- Other documents as required by Sponsor/ Request for Proposal (RFP):
Including a Subrecipient in Proposal Routing
- Add each subrecipient named in the proposal to PD in accordance with the Proposal Development Guides available on the RED Resource Hub. If subrecipient is not available for selection, submit a request to add the subrecipient using the RED External Entity Request Form.
- Upload the Subrecipient Proposal Package in PD.
- Review the Subrecipient Significant Financial Conflict of Interest (SFI) question within the representations and certifications language upon routing the PD record for approvals.
Do you have a Significant Financial Conflict of Interest (SFI) with the sponsor of this project or a proposed subrecipient, subcontractor, vendor or consultant?
An affirmative answer to this question triggers an automatic alert to the Conflict of Interest (COI) Office. Additionally, the College Research Office should ensure that the PI has a valid disclosure on file.